We are seeking a detail-oriented and organized Project Administrator to support Project Managers and ensure the administrative side of projects runs smoothly. This role is ideal for someone who is highly organized, customer-service focused, and comfortable managing multiple priorities in a fast-paced office environment. The Project Administrator will serve as an important point of contact for customers while assisting with contracts, invoicing, job documentation, payments, and other administrative processes. Responsibilities

• Assist Project Managers with day-to-day administrative duties and project processes
• Maintain accurate and up-to-date job information and documentation
• Prepare contracts, invoices, and other project-related paperwork
• Audit completed jobs to ensure information is accurate and complete
• Serve as a point of contact for customers and facilitate professional communication, both verbally and in writing
• Answer incoming phone calls and direct customers to the appropriate Project Manager or staff member
• Communicate and coordinate with insurance and mortgage companies
• Collect and apply customer payments to accounts
• Assist the Accounts Payable team with entering purchase orders
• Maintain organized records and documentation
• Meet deadlines and prioritize multiple tasks while maintaining accuracy
• Provide professional and responsive customer service throughout the project process Qualifications
• Strong written and verbal communication skills
• Previous experience answering phones and directing calls in a professional office environment
• Knowledge of QuickBooks
• Strong computer skills and ability to learn new software and systems
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Customer-service oriented with a professional and friendly demeanor
• Dependable, responsible, and able to work effectively as part of a team
• Ability to work independently while supporting Project Managers and other departments By applying for this job, you agree to receive calls, Al-generated calls, text messages, or emails from Synerfac Technical Staffing and our contracted partners.

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