Clerical Assistant 2

Join a vibrant and purpose-driven community at Shippensburg University , located in the scenic Cumberland Valley and spread across a beautiful 210-acre campus with over 40 buildings. We offer a dynamic academic environment with 45 undergraduate, 22 graduate, and 2 doctoral programs. At Shippensburg, our mission is more than words—we are committed to inclusive collaboration, fostering a strong sense of belonging, and celebrating the achievements that drive positive change in our communities. Be part of a team that values innovation, impact, and shared success Shippensburg University offers outstanding benefits to eligible employees!

Effective first day of employment:

low-cost medical insurance plus free dental, vision, hearing, and prescription coverage . Choose from two generous retirement plans : Alternative Retirement Plan (ARP):5% employee contribution, 9.29% employer contribution, Immediate vesting State Employees' Retirement System (SERS): 8.25% employee contribution, 2.25% employer contribution + pension calculation, 10-year vesting requirement 100% tuition waivers for you and your eligible dependents upon completion of probationary period! Generous paid time off, employer-paid life insurance, and so much more! See full details in link below (for AFSCME employees) Full Benefits Summary ( PDF ) The Politics & Social Inquiry Department offers undergraduate and graduate programs including the Bachelor of Arts in Political Science, Bachelor of Science in Public Administration, minors in Political Science and Public Administration, and a Master of Public Administration. The Clerical Assistant 2 serves as the primary administrative support for the department and is responsible for maintaining the efficient operation of the departmental office. The position works closely with the Department Chair, faculty, students, university administration, and the public. This role requires independent judgment, strong organizational skills, discretion with confidential information, and the ability to manage multiple priorities in a high-traffic environment.

Primary Responsibilities:

Serve as the department's first point of contact by greeting visitors, answering calls, monitoring email, and directing inquiries from students, faculty, staff, and the public. Provide administrative support to the Department Chair and faculty, including calendar management, meeting scheduling, correspondence, reports, and travel coordination. Assist with preparing the academic course schedule using Banner and departmental systems (course offerings, rooms, instructors, updates). Support student services by helping with registration questions, advisor assignments, transfer/readmitted student scheduling, and program information. Prepare and process departmental paperwork such as adjunct hiring, overload documentation, travel and purchase requests, and other administrative forms. Assist with budget tracking, purchase processing, credit card documentation, and maintaining financial records. Maintain organized departmental records, files, and databases. Coordinate office operations including mail distribution, package handling, supplies, equipment, and maintenance requests. Help organize departmental meetings, events, and activities (room reservations, logistics, materials). Supervise student workers and graduate assistants, including scheduling and timekeeping verification. Manage departmental keys and assist with building or equipment issues by coordinating with campus offices. Communicate departmental updates and deadlines to faculty and students and assist with administrative processes such as program reviews and faculty searches. Use and maintain proficiency in office and university systems including Microsoft Office, email platforms, Banner, SAP, and other administrative software. A full job description will be provided at the time of the scheduled interview Minimum Qualifications

MINIMUM EXPERIENCE AND TRAINING

Six months as a Clerical Assistant 1; OR graduation from high school; OR any combination of equivalent experience and training. Successful performance in an on-campus interview is required. Preferred Qualifications Posting Detail Information Open Date 03/11/2026 Close Date Open Until Filled Yes Special Instructions Summary For full consideration all candidates should apply online at https://jobs.ship.edu with acceptance of materials continuing until the position is filled. Materials submitted in other formats including paper applications will not be considered. All applications and inquiries will remain confidential. Shippensburg University of Pennsylvania is an Equal Opportunity Employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regards to age, color, national origin, race, religion, disability, veteran status, or sex. All qualified individuals are encouraged to apply. Additional Information All Shippensburg University employees are expected to demonstrate an understanding of and commitment to the University's core values of teamwork and collaboration, dependability, initiative, problem solving, and clear communication. University employees are expected to demonstrate good interpersonal and communication skills with all members of the campus community. They will strive to maintain integrity, effectiveness and efficiency by upholding customer service throughout all levels of performance. All university employees are required to comply with university policies, state and federal laws/statutes prohibiting any type of Discrimination, Harassment or Retaliation. Safeguarding confidential, personal data and/or records of employees, students, customers and other related constituents is the responsibility of all University employees. It is the duty of all members of the University community to take part in the maintenance of a safe campus.