We are looking for an Administrative Assistant to support daily office operations for a construction and contractor-focused organization. This opportunity is well suited for someone who enjoys keeping administrative processes organized, creating a welcoming front-office experience, and handling a steady flow of communication and records. The ideal candidate brings strong coordination skills, accuracy in data handling, and a thorough approach to supporting both internal teams and external contacts.

This role will serve as the first point of contact for visitors while also providing administrative and accounts payable support to help ensure smooth day-to-day office operations.

Key Responsibilities:

Greet visitors and maintain a professional, welcoming front desk presenceAnswer and direct incoming callsReceive, sort, and distribute mail and other office correspondenceMonitor and manage the AP inbox, forwarding and responding to emails as appropriateEnter invoices accurately into the systemScan invoices and route them to the correct individuals for review and processingAssist with statement inquiries and provide support when questions arise regarding account activityMatch payments to statements and invoices to maintain accurate recordsPrepare and send out checks in a timely mannerMaintain organized files, scanned records, and documentationSupport general office and administrative functions as needed