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Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Colorado data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$43,390 / year median in Colorado
-9% projected decline
Job Description
Administrative Assistant at J. Kent Staffing Administrative Assistant at J. Kent Staffing in aurora, Colorado Posted in about 16 hours ago.
Type:
full-time
Pay:
$26.00 - $29.00/hour +
Free Parking & Accrued Paid Leave Company/Position Overview:
Our client, a nonprofit in Cherry Creek that serves and supports individuals with a genetic disorder, is seeking a temporary Administrative Assistant. The Administrative Assistant will support the Executive Assistant team that supports the President & CEO and other department heads as needed. Key Responsibilities include providing high-level administrative and operational support; coordinating travel, meetings, and logistics for internal and external stakeholders; and supporting organizational communications and events.
Schedule:
Monday - Friday, 9:00 am - 6:00 pm (1-hour unpaid meal break). Option for remote work on
Friday Assignment Length:
3 months with the potential to extend
Job Duties:
Arrange detailed travel and itineraries for the President & CEO, consultants, visitors, and select VIPs, including researching and booking flights and hotels, preparing travel binders, and tracking related expenses Support planning and execution of the annual fundraising events, including VIP travel logistics, volunteer coordination, itinerary preparation, gift and supply ordering, expense tracking, and maintaining event templates and spreadsheets Prepare and coordinate correspondence, mailings, presentations, meeting materials, Board binders, and conference packets for executive meetings and events Support the planning and execution of twice-annual Board of Directors meetings, including maintaining timelines and deliverables, tracking RSVPs, coordinating speaker communications, gathering presentations and slide decks, managing A/V and Zoom logistics, and disseminating meeting materials Maintain and organize physical and digital filing systems, shared drives, file indexes, and confidential organizational records in accordance with established protocols and document retention policies Assist with executive and organizational gift management, including researching gift options, placing orders, tracking expenses, and maintaining historical gift records Coordinate internal team needs and office support functions, including lunch orders, meeting set-up and clean-up, supply coordination, and on-site logistics Perform other duties as assigned in support of the Executive Assistant team
Qualifications:
Bachelor's degree or equivalent professional experience with 2+ years of administrative experience Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) High level of professionalism, discretion, and ability to handle confidential information Strong judgment and problem-solving skills, including knowing when to act independently and when to seek guidance Ability to remain composed and effective in fast-paced, high-pressure environments Excellent verbal and written communication skills, with the ability to interact effectively across all levels of an organization Exceptional organizational skills with strong attention to detail, accuracy, and follow-through Positive, proactive, and team-oriented approach with a strong work ethic Passion for social justice and nonprofit work J. Kent Staffing is an Equal Opportunity Employer.
Benefits
- Paid Time Off (PTO)