An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Administrative Assistant Alliant Insurance Services 30.76 USD-33.84 USD United States, California, San Marcos 570 Rancheros Drive (Show on map) Jul 21, 2026 Alliant Insurance Services is one of the nation's largest and fastest-growing insurance brokerage and consulting firms. We operate through a network of specialized national platforms and local offices to offer our clients a comprehensive portfolio of solutions built on innovative thinking and personal service. Alliant is changing the way our clients approach risk management and benefits, so they can capitalize on new opportunities to grow and protect their organizations. More information is available on the company's website at: www.alliant.com.
Hybrid work schedule:
In-office requirement. SUMMARY Responsible for providing administrative support to executive and management personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages calendars, requiring interaction with both internal and external management and assistants to coordinate a variety of complex meetings; Processes incoming and outgoing communications (phone, email, ground and express delivery, etc.) on behalf of management; Prepares correspondence, presentations and spreadsheets; edits for punctuation and grammar; Handles on-going projects and tasks, such as invoice and expense processing, as per department requirements; Coordinates administrative activities for management team, working with various other departments as needed; Coordinates travel for management, including air transportation, rental cars, hotel accommodations; Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information); Other duties as assigned.
QUALIFICATIONS
EDUCATION/EXPERIENCE High School Diploma or equivalent combination of education and experience One (1) or more years of related administrative or general office experience Experience and general knowledge of the commercial insurance industry SKILLS Excellent verbal and written communication skills Good customer service skills, including telephone and listening skills Good planning, organizational and prioritization skills Ability to work within a team and to foster teamwork Ability and motivation to work independently Ability to interface with executives - internal and external Proficient in Microsoft Office Suite #LI-KG1 We are proud to provide comprehensive, high quality employee programs to meet employees' needs now and in the future, including a very competitive financial package. We encourage you to explore what we have to offer. For immediate consideration for this position, please click on the "Apply" button. Alliant Insurance Services, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on their qualifications and ability without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, sexual orientation, and gender identity), national origin, ancestry, physical or mental disability, medical condition, marital status, age, genetic information, or status as a protected veteran, in accordance with applicable federal, state, and local laws, including California law. Applicants are protected under Federal law from discrimination. If you need an accommodation to complete the application process or would like to review these materials in an alternative format, please reach out to Careers@Alliant.com For more information on Alliant Insurance Service's benefits, please visit www.alliant.com/about/careers/benefits
