Job Overview Personal Assistant Location:

Hybrid ( 1.5 days per week in-person , remote as needed)

Reports To:

Janet Simon & Barrie McMullen Job Overview We are seeking a highly organized, proactive, and adaptable Personal Assistant to provide comprehensive administrative, operational, and personal support. In this role, you will act as a central point of contact for vendor management, digital organization, and day-to-day operations. The ideal candidate is a detail-oriented problem solver who thrives in a dynamic environment, successfully managing both professional workflows and personal projects.

Core Responsibilities Operations & Vendor Management Order Placement:

Manage procurement workflows by placing orders accurately across multiple suppliers and vendors.

Logistics Tracking:

Maintain and update tracking spreadsheets to monitor order statuses from purchase to completion.

Delivery Follow-up:

Proactively resolve shipping delays, coordinate delivery logistics, and verify receipt of goods.

Administrative & Digital Organization Data Organization:

Restructure and maintain digital filing systems to ensure quick access to vital documents.

Special Projects:

Execute ad-hoc organizational initiatives to streamline business operations and file management.

Field Operations & Errands Site Visits:

Conduct on-site client visits to take precise physical measurements and high-quality photographs for active projects.

Logistics Errands:

Handle physical distribution tasks, including UPS drop-offs and picking up professional printed materials.

Executive & Personal Support Personal Assistance:

Provide dedicated lifestyle and administrative support to Janet Simon, including managing lunch logistics and personal shopping.

Dynamic Problem Solving:

Handle time-sensitive tasks and run out to source gifts, supplies, or materials as needed.

Qualifications & Skills Experience:

Previous experience as an executive assistant, personal assistant, or office coordinator preferred.

Technical Skills:

Proficiency in spreadsheet management (Excel/Google Sheets) and file-sharing systems.

Soft Skills:

Exceptional time management, high attention to detail, and a resourceful, "can-do" attitude.

Requirements:

Reliable transportation for local errands and client site visits; equipment to work remotely.

Pay:

$25.62 - $40.00 per hour Expected hours: 12.0 - 20.0 per week

Work Location:

Hybrid remote in Morristown, NJ 07960