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TC
TRP Construction LLC
Office Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Connecticut data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$47,104 / year median in Connecticut
-3% projected decline
Job Description
Job Title:
Office Assistant (Full Time)Job Summary:
We are seeking a skilled and organized Office Assistant to join our team on a full-time basis. As our office assistant, you will play a vital role in supporting our Design, Build, Remodel team in an established General Contractor firm. You will be providing assistance with various administrative tasks, including document management, data entry, software utilization (Word, Excel, QuickBooks, etc.), and social media/website management. The ideal candidate should possess strong computer skills, excellent attention to detail, and the ability to adapt to changing priorities.Responsibilities:
- Assist in managing and organizing documents, including scanning, filing, and maintaining electronic and physical records.
- Utilize Microsoft Office suite, particularly Word and Excel, to create, edit, and format various documents, spreadsheets, and reports as required.
- Provide support in bookkeeping tasks using QuickBooks, such as data entry, invoicing and basic financial record keeping.
- Collaborate with team members to manage calendars, schedule appointments, and arrange meetings.
- Help maintain and update company databases, ensuring accuracy and completeness of information.
- Social media management, creating posts, monitoring engagement, and responding to inquiries and comments.
- Conduct basic research and gather information as needed.
- Perform general office duties, including answering phone calls, handling mail, and ordering office supplies.
- Support the team with additional tasks and projects as assigned.
Requirements:
- Previous experience as an office assistant or in a similar administrative role.
- Proficiency in Microsoft Office, particularly Word and Excel, with the ability to create, edit, and format documents and spreadsheets effectively.
- Familiarity with QuickBooks or other accounting software is highly desirable.
- Strong computer literacy and the ability to quickly learn new software and tools.
- Excellent organizational skills and attention to detail.
- Effective time management skills and the ability to multitask and prioritize tasks.
- Good communication skills, both written and verbal.
- Experience in social media management and a basic knowledge of popular social media platforms.
- Ability to work independently and as part of a team.
- General knowledge about construction is very helpful but not required.