Office Project Administrative Assistant

Office Project Administrative Assistant Brookfield, IL Job Details Full-time From $20 an hour 1 day ago Benefits Health insurance Paid time off Qualifications Project team coordination Microsoft Word Record keeping Spanish Microsoft Excel Microsoft Outlook Phone communication Construction schedule coordination Underground utilities English Mid-level Microsoft Office Task prioritization Construction document control QuickBooks Data entry Construction administrative experience IT Clerical experience Phone call management Local ordinances Working on construction projects 2 years Communication skills Technical Proficiency Project stakeholder communication Permitting phase involvement File organization Time management

Full Job Description Job Title:

Project Manager Assistant•

Construction Location:

Chicago, IL Schedule:

Monday•Friday | 8:00 AM•4:00

PM Compensation:

Weekly Pay About Us:

United Enterprise LLC is a Chicago-based construction company with over 18 years of experience delivering quality infrastructure projects. We are committed to excellence, reliability, and professionalism. As we continue to grow, we are seeking a highly organized and proactive Project Manager Assistant to support our operations team and help ensure our projects run smoothly and efficiently.

Position Summary:

The Project Manager Assistant will play a key role in supporting the day-to-day operations of our project management team. This is a dynamic, hands-on administrative role ideal for someone who is detail-oriented, takes initiative, and thrives in a fast-paced environment.

Key Responsibilities:

Assist project managers with the daily operations and coordination of active construction jobs File and extend Diggers (JULIE) for utility locating and excavation planning Apply for new permits and request extensions on active permits as needed Track permit status and ensure compliance with local regulations Maintain accurate project files and documentation Organize and update internal records to ensure all information is current and accessible Support office operations through general administrative duties including data entry, filing, and record-keeping Answer phones and direct calls as needed Handle job schedules. Communicate with subcontractors, vendors, and city departments to coordinate project requirements

Qualifications:

2-5 years of experience in an administrative or assistant role, preferably in construction or a related field Strong organizational, verbal, and written communication skills Proficient in Microsoft Office Suite (Word, Excel, Outlook) Tech-savvy and comfortable learning new software and systems Ability to prioritize tasks, problem-solve, and work independently Detail-oriented and able to manage multiple responsibilities Bilingual (English/Spanish) is a plus, but not required

What We Offer:

Weekly pay Opportunities for professional growth, development, and cross-training A supportive, team-oriented work environment

Work Location:

This is an in-office position. Remote work is not available.

Job Type:

Full-time Pay:

From $20.00 per hour

Benefits:

Health insurance Paid time off Ability to

Commute:

Brookfield, IL (Required) Ability to

Relocate:

Brookfield, IL:

Relocate before starting work (Required)

Work Location:

In person