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Mazzei & Mazzei, P.C.
Part-Time Administrative Assistant (CPA Firm)
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Pennsylvania data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$44,772 / year median in Pennsylvania
-20% projected decline
Job Description
Job Overview Mazzei & Mazzei, P.C. is seeking a reliable, detail-oriented Part-Time Remote Administrative Assistant to provide administrative support to our CPA firm. This position is ideal for someone who enjoys organizing schedules, managing client data, managing email communications and coordinating client follow-up. The role averages approximately 5-10 hours per week throughout most of the year, with additional hours available during tax season January through April. The ideal candidate is highly organized, communicates professionally, works well independently, and is comfortable using Quickbooks, Microsoft Office and learning firm-specific software such as ShareFile and ProSeries. If you're looking for a flexible, remote position with a local accounting firm, we'd love to hear from you. Responsibilities Manage calendar schedules, appointments, and meetings with precision Microsoft Office and Zoom. Perform data entry, filing, and document proofreading to ensure accuracy and confidentiality of sensitive information. Assist with bookkeeping tasks using QuickBooks and maintain financial records. Support office management duties such as organizing files within Sharepoint. Communicate effectively with clients and team members through email and phone, providing timely updates and support. Coordinate travel arrangements, and assist with personal or administrative tasks as needed. Experience Proven experience as a Virtual Assistant or in an administrative support role within an office environment. Experience in a CPA firm or bookkeeping practice. Tax preparation experience. ProSeries or other tax software experience. Understanding of accounting terminology. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Sharefile or similar docment management experience. Familiarity with QuickBooks for bookkeeping and basic accounting functions. Excellent organizational skills with the ability to prioritize multiple tasks efficiently. Previous experience handling confidential information with integrity is highly valued. Experience scheduling appointments and managing executives.