Personal Assistant

Job Summary We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude to help our leadership stay focused and productive. This paid position offers an exciting opportunity to work in a fast-paced environment where your contributions make a real difference. Duties Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision. Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries. Handle correspondence via phone, email, and written communication with excellent phone etiquette and professionalism. Assist with event planning for company functions, meetings, and special occasions from start to finish. Support project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks. Perform office management duties such as filing, data entry, document proofreading, transcription, and maintaining organized records. Utilize QuickBooks for basic bookkeeping tasks including invoicing, expense tracking, and financial record keeping. Provide executive administrative support by preparing presentations, managing office supplies, and overseeing front desk operations. Conduct clerical tasks such as filing documents, processing paperwork through DocuSign or other electronic signature platforms, and managing multi-line phone systems. Ensure excellent customer service by addressing inquiries promptly and professionally while maintaining a positive office environment. Qualifications Proven experience as a Personal Assistant or in an administrative support role with demonstrated office management skills. Strong organizational skills with the ability to multitask efficiently in a fast-paced setting. Proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace (Gmail, Docs), and familiarity with Microsoft Outlook Calendar. Experience with QuickBooks for bookkeeping tasks is preferred. Excellent typing speed along with transcription and proofreading abilities. Knowledge of office procedures including filing systems, data entry, and clerical practices. Exceptional communication skills with professional phone etiquette across multi-line phone systems. Ability to handle sensitive information discreetly while maintaining confidentiality. Prior experience supporting executives or high-level professionals is highly desirable. Join our team today to become an essential part of our organization's success! Bring your energy, organization skills, and proactive mindset to help us achieve outstanding results every day!

Pay:

$25.00 - $32.00 per hour

Work Location:

Hybrid remote in Beltsville, MD 20705