A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
Potential for full-time employment after approximately 120 days
In-Office Requirement:
Available to work in person during designated team collaboration days (Tuesday - Thursday) About Dream Then Go Dream Then Go is an award-winning hospitality creative content studio and social agency specializing in social media, content creation, influencer partnerships, and digital marketing for hotels, resorts, restaurants, and travel brands. We're looking for a highly organized Project Administrator to support our Directors and creative team by helping coordinate projects, organize workflows, and keep day-to-day operations running smoothly. About the Role This is a junior-level administrative support position—not a traditional Project Manager role. Working closely with our Directors, you'll assist with production coordination, influencer campaigns, scheduling, reporting, contracts, and general administrative support. This is an excellent opportunity for someone who enjoys organization, thrives in a fast-paced environment, and wants to grow within a creative marketing agency. Responsibilities Assist the Directors with coordinating client projects and internal workflows. Help maintain project schedules, task lists, and deadlines. Coordinate calendars, meetings, production schedules, and travel arrangements. Prepare production documents, call sheets, and project materials. Assist with influencer campaign coordination, contracts, approvals, and deliverables. Maintain organized project files, trackers, and databases. Prepare contracts through DocuSign and track completion. Collect invoices, W-9s, and payment information for contractors. Assist with reports, spreadsheets, and administrative documentation. Support communication between clients, freelancers, creators, and internal team members. Follow up on action items to help projects stay on schedule. Provide general administrative support to the Directors as needed. Qualifications 1-3 years of experience in an administrative, project coordination, marketing, agency, or operations support role. Excellent organizational and time management skills. Strong attention to detail and follow-through. Professional written and verbal communication skills. Comfortable managing multiple priorities in a fast-paced environment. Proficiency with Google Workspace, Microsoft Office, spreadsheets, and project management software. Experience with DocuSign is a plus. Preferred Experience Creative agency or marketing environment Hospitality or travel industry Influencer marketing or creator partnerships Production coordination or event planning We're Looking for Someone Who Enjoys keeping projects organized and on track. Loves checklists, calendars, and coordinating details. Is dependable, proactive, and eager to learn. Works well independently while supporting a collaborative team. Wants to build a career in agency operations and project coordination. Why Join Dream Then Go? You'll be part of a collaborative, creative agency where your work directly supports exciting hospitality brands. This role offers hands-on experience across production, influencer marketing, and agency operations, with opportunities to grow as our team continues to expand. If you're organized, motivated, and enjoy helping teams succeed behind the scenes, we'd love to hear from you.
