Job Overview Anthony's Oil & Water, LLC is seeking a friendly and organized Office Associate to join our team! In this vital role, you will be the backbone of our daily operations, ensuring smooth office functions and exceptional support to staff and clients alike. Your energy, attention to detail, and proactive approach will help create an efficient, welcoming environment where everyone can thrive. This paid position offers a fantastic opportunity to develop your administrative skills while contributing to a vibrant workplace. Duties Manage front desk responsibilities. Operate multi-line phone systems to handle incoming calls efficiently, providing excellent customer service and support. Maintain organized office files, data entry records, and confidential information with precision and discretion. Utilize computer tools (Safari, Google Drive) for document creation, scheduling, and communication tasks. Perform bookkeeping tasks using QuickBooks accounting software to assist with invoicing, billing, and delivery processing. Support office management activities including supply ordering, calendar coordination, and general administrative support. Assist with client communication and follow-up to ensure high levels of customer satisfaction and support. Experience Prior clerical or administrative experience in an office setting is highly preferred. Strong computer literacy with proficiency in MacOS and familiarity with QuickBooks software. Excellent organizational skills with the ability to multitask effectively in a fast-paced environment. Bilingual abilities are a plus for communicating with diverse clients and team members. Demonstrated experience in handling confidential information responsibly and maintaining professionalism at all times. Exceptional phone communication skills with a focus on courteous customer service and proper phone etiquette. Personal assistant or office support experience that highlights time management, proofreading, and data entry skills is advantageous. Join Anthony's Oil & Water, LLC as an Office Associate and become an essential part of our energetic team! We value your dedication and enthusiasm as we work together to create a productive, positive workplace environment where everyone can succeed.

Pay:

$22.00 - $25.00 per hour Expected hours: 24.0 - 40.0 per week

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off

Work Location:

In person