An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
The Administrative Assistant provides high-level administrative support by understanding work packet documentation, handling information requests, and performing clerical and office support functions. This role requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple tasks while supporting teams across departments.
Education & Experience:
High school diploma or equivalent required Entry-level to 2 years of relevant administrative experience required
Key Skills and Competencies:
Strong verbal and written communication skills Excellent organization and time management abilities Ability to multitask and prioritize effectively Ability to work independently and manage time efficiently Attention to detail and problem-solving skills Ability to maintain confidentiality and handle sensitive information with discretion Teamwork, collaboration, and adaptability Professional email etiquette Proficiency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint Experience with data entry, calendar management, and document filing systems Familiarity with basic office equipment such as printers, copiers, and scanners
Roles and Responsibilities:
Provide administrative and clerical support to individuals and teams as needed Handle work packet information requests and prioritize them based on production schedule Perform general office duties, maintaining records management systems, and completing basic bookkeeping tasks Prepare work packet documentation for multiple departments in production File, organize, and retrieve these drawing records, and reports Open, sort, and distribute work packet documentation to specific department leads Prepare responses to routine correspondence and inquiries Perform accurate data entry and maintain organized documentation Collaborate with multiple departments to support daily business operations Provide professional customer service to internal and external contacts Support office operations through effective multitasking, prioritization, and follow-through Perform other duties as assigned
