Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and attention to detail will support administrative tasks, manage communication channels, and assist with various office management duties. This position offers an exciting opportunity for someone who thrives in a fast-paced setting and is eager to contribute to a collaborative team dedicated to excellence. Responsibilities Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette Perform data entry and maintain accurate records using spreadsheets and productivity software such as Microsoft Office (Word, Excel) Handle front desk responsibilities including greeting visitors, managing appointments, and ensuring a welcoming environment Support office management tasks such as filing, organizing documents, and maintaining office supplies inventory Assist with client communication and customer support to ensure positive interactions and timely responses Utilize QuickBooks for basic bookkeeping tasks like invoicing, expense tracking, and financial record keeping Proofread correspondence, documents, and reports for accuracy and clarity while maintaining high standards of professionalism Requirements Proven clerical experience or office experience with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel) and familiarity with productivity software Excellent computer skills including data entry, file management, and general computer literacy Experience with multi-line phone systems and phone communication best practices Bilingual abilities are a plus to effectively communicate with diverse clients and team members Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment Personal assistant or administrative experience is preferred but not required; willingness to learn is essential Demonstrated customer service skills with a friendly demeanor and professional phone etiquette Ability to handle confidential information discreetly while maintaining accuracy in record keeping

Pay:

$16.00 - $18.00 per hour

Work Location:

In person