We are seeking a highly organized, positive, and professional full-time Administrative Assistant to support our team. If you have a strong work ethic, excellent communication skills, and thrive in a dynamic environment, we want to hear from you!

Key Responsibilities:

Phone and Visitor Management:

Answer and direct calls in a friendly, professional manner; take accurate messages as needed. Greet visitors warmly, answer questions, and ensure a positive experience.

Reception and Office Maintenance:

Maintain a clean and welcoming reception area and common spaces at all times.

Office Equipment & Technology:

Operate standard office equipment (copiers, projectors) and software, including the Microsoft Office Suite.

Document and File Management:

Organize and maintain both electronic and physical files, including personnel and other important documents. Support for

Presentations and Reports:

Assist in preparing presentations, reports, and documents for meetings.

Record-Keeping:

Keep detailed records of visitor logs, phone calls, messages, incoming and outgoing emails, and mail.

Mail and Delivery Management:

Receive deliveries, sort, and distribute incoming mail. Manage outgoing mail and packages.

Supply Inventory:

Take inventory of office supplies and submit orders for replenishment when necessary.

Meeting and Travel Coordination:

Maintain the company calendar, schedule meetings, arrange logistics (location, Zoom/Teams links, lunch orders). Organize travel arrangements, including flights, hotels, and rental vehicles.

Document Verification:

Review and verify documents for accuracy and compliance with company policies and procedures.

Legal Assistance:

Assist with legal research by searching documents to answer inquiries and compiling relevant records.

Additional Administrative Support:

Perform other tasks as needed to support management and ensure smooth office operations.

Who We're Looking For:

Experience:

Minimum two years administrative support experience

Communication:

Strong written and verbal communication skills

Tech Savvy:

Proficient in Microsoft Office Suite and general office equipment

Organized & Detail-Oriented:

Ability to handle multiple tasks, prioritize effectively, and maintain a high level of attention to detail.

Adaptability:

Capable of maintaining composure under pressure in a fast-paced environment.

Professionalism:

A positive, professional attitude with a strong work ethic.

Education:

High school diploma required; additional qualifications are a plus.

Job Type:

Full-time Pay:

$45,440.00 - $65,940.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

Customer service: 2 years (Preferred) Ability to

Relocate:

Mount Juliet, TN 37122: Relocate before starting work (Required)

Work Location:

In person