PARA

• Secretary
• C&I Associate Directors
• PSS .

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GOOSE CREEK CISD JOB DESCRIPTION

JOB TITLE:

Secretary•

C&I Associate Directors FLSA:

Nonexempt

REPORTS TO

Associate Directors

PAY GRADE

PSS Days

LOCATION

Central Administration

DATE REVISED

PRIMARY PURPOSE:

Facilitate the efficient operation the following departments by providing secretarial services— Associate Director for English Language Arts Associate Director for Social Studies Associate Director for Science and Health Associate Director for Mathematics

QUALIFICATIONS

EDUCATIONCERTIFICATION High school diploma or GED equivalent

SPECIAL KNOWLEDGESKILLS

Proficient computer skills; word processing, database, spreadsheet, and file maintenance Good quality communication, organization, public relations, and interpersonal skills Ability to manage an office and maintain accurate records Ability to meet and work with people in a helpful and positive manner Knowledge school district organization, operations, and administrative policies

EXPERIENCE

Two or more years secretarial experience, preferably in a public school system

MAJOR RESPONSIBILITIES AND DUTIES

. Perform daily tasks associated with the efficient operation the Associate Directors Office, i.e., receive phone calls, take messages, distribute mail, assist with team building activities, etc. .

Handle several projects simultaneously:

a. Wetlands Center field trips, b. National History Day Program, c. Scholastic Writing Contest & District Spelling Bee, and d. Math Counts . Answer phones and transmit accurate messages as well as receive, sort, and distribute, and file information applicable to departments. . Type correspondence, meeting agendas, meeting minutes, and reports as needed. . Maintain calendar and schedule meetingsappointments for assigned administrators. . Send and receive e-mail correspondences, as directed. . Collate and prepare materials for distribution to campuses. . Prepare, process, and track transfersrequisitionspurchase orders, supplemental pay requests, and travel reimbursements to ensure accurate financial records are maintained. . Maintain multiple financial records and budgets. . Create andor submit requisitions, check requests, employee advancereimbursement requests, budget transfers, budget changes, new vendor setup requests, etc. . Maintain inventory department supplies and training materials. . Provide weekly open purchase order reports.

GOOSE CREEK CISD JOB DESCRIPTION

Secretary

• C&I Associate Directors .

Assist and attend after-hours meetings and trainings as needed. . Perform all other duties as assigned.

EQUIPMENT USED

Current Office Technology and software applications

WORKING CONDITIONS

STANDARDS

OF PROFESSIONAL CONDUCT

As an employee Goose Creek CISD, I will follow Board Trustees Policies DH (Local) and DH (Exhibit), the GCCISD Employee Handbook, department handbook, and all local, state, and federal laws and policies.

MENTAL DEMANDS

Ability to maintain a professional demeanor at all times. Ability to communicate effectively (verbal and written). Ability to work under pressure and meet deadline. Ability to be self-motivated, reliable, multi-task and work with frequent interruptions. Ability to be flexible in adjusting work schedule to meet workload demands. Ability to maintain confidentiality.

PHYSICAL DEMANDS

Sitting, standing, walking, as well as some lifting, carrying, and moving boxed materials. Repetitive hand motions Occasional lifting required up to pounds

ENVIRONMENTAL FACTORS

Indoor temperature-controlled office environment The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list all responsibilities, duties, and skills that may be required. Approved by

Immediate Supervisor:

Date Reviewed by

Human Resources Director:

Date Received by

Employee:

Date Goose Creek Consolidated Independent School District is an Equal Opportunity Employer and Educator who fully and actively supports equal access for all people, regardless race, color, religion, gender, age, national origin, veteran status, disability or genetic information. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Original:

Employee Personnel File xc: Immediate Supervisor Employee Displaying PARA

• Secretary
• C&I Associate Directors
• PSS .

pdf.