Job Summary We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and attention to detail will support various administrative tasks, enhance communication, and contribute to a productive workplace. This position offers an exciting opportunity for someone who thrives in a fast-paced setting and enjoys providing exceptional support to colleagues and clients alike. Responsibilities Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and Peachtree accounting software. Organize and file documents systematically to ensure easy retrieval and compliance with company policies. Assist with calendar management, scheduling appointments, meetings, and coordinating events for staff and clients. Provide excellent customer service by responding promptly to inquiries via phone or email, supporting client communication efforts. Support office management tasks such as ordering supplies, maintaining office equipment, and overseeing general administrative functions. Proofread documents for accuracy, clarity, and professionalism while ensuring timely completion of all clerical duties. Requirements Proven experience in office administration or clerical roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software. Experience using Peachtree or similar accounting tools is highly desirable. Excellent computer literacy with the ability to perform data entry efficiently and accurately. Bilingual abilities are a plus to assist diverse client needs and enhance communication. Strong phone communication skills coupled with professional phone etiquette for front desk interactions. Demonstrated ability to manage multiple tasks simultaneously while maintaining attention to detail. Previous experience supporting customer service or client communication is preferred. Knowledge of multi-line phone systems, filing procedures, calendar management, and time management techniques. Personal assistant experience or office management background will be considered an asset. Join us in creating a vibrant office environment where your organizational talents can shine! We value proactive individuals who are eager to contribute their skills in a supportive team setting while ensuring our daily operations run seamlessly.

Pay:

$18.00 - $20.00 per hour Expected hours: 40.0 per week

Work Location:

In person