Administrative Assistant at Hightower and Associates Administrative Assistant at Hightower and Associates in Colleyville, Texas Posted in 1 day ago.

Type:

full-time

Position Title:

Administrative Assistant Company:

Hightower & Associates, LLC Location:

Southlake Reports To:

Owner Position Summary The Administrative Assistant provides essential support to ensure the smooth day-to-day operations of Hightower & Associates. This position is responsible for managing communications, maintaining client records, assisting with scheduling, and supporting the professional staff in administrative and clerical functions. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced professional environment. Key Responsibilities Greet clients, answer phone calls, and manage general correspondence (emails, mail, and messages). Maintain organized electronic and physical filing systems, ensuring confidentiality of client information. Assist in scheduling client meetings, managing calendars, and preparing meeting materials. Support tax and accounting staff by collecting documents, scanning/uploading to TaxDome or other firm systems, and maintaining accurate records. Prepare standard correspondence, forms, and internal reports as requested. Manage supply inventory, office equipment maintenance, and vendor coordination. Assist with client onboarding, including engagement letters, portal setup, and document requests. Handle incoming payments and assist with billing inquiries under supervision. Coordinate internal staff communications, meetings, and deadlines. Perform general clerical duties including copying, scanning, data entry, and mail distribution. Qualifications High school diploma required; associate degree or higher preferred. 2+ years of administrative or office experience, preferably in a professional services or accounting environment. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort learning new software (QuickBooks, TaxDome, Drake, etc.). Excellent communication skills-verbal, written, and interpersonal. Strong organizational skills with attention to detail and accuracy. Ability to manage multiple tasks, meet deadlines, and maintain confidentiality. Professional demeanor and client service orientation. Work Schedule and Compensation Full-time $21-$23/hour Benefits may include PTO, paid holidays, and retirement plan participation.