Administrative Assistant III - Fire

This position will remain open until filled, with applications reviewed on an ongoing basis. This job posting may be removed at any time without prior notice. Interested applicants are encouraged to apply as soon as possible for full consideration. Our Core Values We LOVE DeSoto

• L•We lift up our community •O•We take ownership of our collective performance •V•We value and respect all employees •E•We empower employees to grow The purpose of the position is to provide highly responsible and complex administrative support to the Fire department.

This is accomplished by using independent judgment in responding to inquiries; composing documents; processing account information; maintaining department records and documents; managing budget and grant information; coordinating payroll and purchasing activities; and supervising subordinate staff. Other duties include serving on committees; assisting with board and commission activities; and coordinating events or functions. Provides support to the department by responding to inquiries; answering complaints; directing and processing requests to personnel; scheduling and maintaining calendars; making travel arrangements; composing, forwarding and retaining documents and certifications; identifying and analyzing issues; preparing and submitting agenda items; and preparing and submitting special reports, grant applications and related documents. Completes budget activities by researching costs; monitoring expenditures; processing purchase requests and invoices; ordering supplies and equipment; reviewing financial statements; notifying supervision of costs; organizing budget materials; preparing budget transfers; overseeing payroll; handling all deployment reimbursements, and responding to miscellaneous requests. Organizes and schedules meetings by completing agenda packets, posting notices and advertisements, recording official minutes and preparing meeting rooms. Coordinates records retention programs by reviewing documents; maintaining retention schedules; updating staff; and scheduling documents destruction. Supervises staff by scheduling and assigning tasks; reviewing performance; overseeing work quality; providing direction; and assisting as required. Performs other duties as assigned. Bachelor's Degree or equivalent; Five (5) years of experience in a senior-level administrative support of a department; Or equivalent training, education, and/or experience. Previous experience working for a Fire department or municipality is preferred. Valid driver's license with good driving record and ability to maintain while employed Skill in the operation and use of standard office software, which includes databases and presentation programs, along with standard Microsoft products Knowledge of generally accepted administrative procedures and practices Ability to effectively communicate, both verbally and in writing, with co-workers, the public, and elected and appointed officials Ability to read, analyze and interpret complex materials, budgets and related documents Skill in the operation and use of standard office software which includes databases and presentation programs, along with standard Microsoft products