Job Summary About Ruff Greens:

At Ruff Greens, we are passionate about dog health! We provide premium, natural, nutritional supplements to help dogs live longer, healthier, and happier lives. We are looking for an organized, detail-oriented Administrative & QuickBooks Assistant to join our growing team!

Position Overview:

As our Administrative Assistant, you will be the backbone of our executive teams' management while taking full ownership of our QuickBooks Online (QBO) ecosystem. This dual-focused role requires someone who is highly organized, possesses excellent communication skills, and has a strong foundational background in digital bookkeeping and administrative support.

Key Responsibilities:

QuickBooks Online (QBO)

Management:

 Maintain accurate financial records by managing daily data entry in QuickBooks Online.  Process vendor invoices, accounts payable, and customer accounts receivable.  Reconcile bank statements, credit cards, and merchant processing accounts.  Monitor expense tracking and categorize financial transactions accurately.  Assist management with running standard financial reports (Profit & Loss, Balance Sheets).

Administrative Support:

 Manage incoming correspondence, including filtering emails, answering phone calls, and sorting mail.  Schedule appointments, manage company calendars, and coordinate team meetings.  Assist team members with drafting professional correspondence, memos, and internal announcements.  Provide comprehensive, day-to-day administrative assistance to leadership and the broader team.

Qualifications:



Experience:

2+ years of experience in an administrative support, receptionist, or office management role. 

Software:

2+ years of hands-on experience using QuickBooks Online (QBO) is strictly required. 

Skills:

Proficient in Microsoft Office (Excel, Word) and Google Workspace. 

Traits:

Strong attention to detail, exceptional organizational skills, and data entry accuracy. 

Communication:

Excellent written and verbal communication skills. 

Discretion:

Ability to handle sensitive financial and company information with complete confidentiality.

What We Offer:

 Competitive compensation based on experience. 

Benefits:

e.g., Accident, Vision, Dental insurance. 

Perks:

e.g., Paid Time Off, Employee Discounts on products, and a vibrant and pet-friendly driven team culture!

Pay:

$18.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Employee discount Flexible schedule Paid time off Vision insurance

Work Location:

In person