Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and ensure a professional and welcoming environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to handle a variety of administrative tasks with enthusiasm and precision. Join us to contribute to a vibrant workplace where your organizational talents will make a meaningful impact every day! Responsibilities and duties

• Answers and transfers phone calls, screening when necessary.
• Welcome and direct visitors and clients.
• Maintain the sign-in logbook and badges
• Maintain paper filing systems and scanned data files as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Provide email response assistance for company owners, including drafting, editing and sending messages in a professional and timely manner.
• Occasional trips to bank, post office and package drop off.
• Maintains office supplies and coordinates maintenance of office equipment.
• Responsible for maintaining inventory/stock levels for all items in the plant. Communicating with the department managers as to needs and coordinating the replacement.
• Maintains a system for recording expenses and the use of petty cash.
• Assists with accounts receivable and accounts payable with direction from the Controller
• Responsible for Workers Compensation incident forms, claim filing and insurance reporting.
• Assist HR Manager with payroll documents, applications, W-4, I-9, and all related forms
• Works with Kelly Bailey with Wagyu Excelente Sales various requirements, invoicing, tracking etc.
• Assists Controller and HR Manager as needed
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Ability to handle confidential HR information regarding employees.

Decision-making:

Administrative Assistants need to make independent decisions daily, addressing the best way to handle specific tasks. Communications and collaboration : An Administrative Assistant must collaborate with other administrators and support personnel, management, and clients on a regular basis.

Education, License and Experience:

• Associate degree, Bachelor's degree in field or 3-5 years' experience in an administrative role.
• Proficient in Microsoft Office Suite or related software.
• Proficient with QuickBooks
• Must have a current Texas Driver's License.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times. Join our team as an Administrative Assistant where your organizational expertise will drive smooth office operations while providing outstanding support! We value energetic professionals eager to contribute their skills in a collaborative setting that fosters growth and excellence.

Pay:

$45,000.00 - $50,000.00 per year

Benefits:

Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person