Overview We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. This essential role provides comprehensive administrative support across various departments, ensuring smooth daily operations and effective communication within the organization. The ideal candidate will demonstrate exceptional office management skills, technical proficiency, and a commitment to delivering outstanding customer service. This paid position offers an excellent opportunity to develop your administrative expertise within a professional environment dedicated to operational excellence. Duties Perform data entry tasks with accuracy, utilizing spreadsheets and productivity software to maintain organized records. Coordinate calendar management and schedule appointments, meetings, and events efficiently. Prepare, proofread, and format documents using word processing and office productivity tools to ensure clarity and professionalism. Handle clerical duties such as filing, photocopying, and maintaining organized office files for easy retrieval. Assist with weekly payroll and maintains accurate reports. Assist with office management tasks including supply inventory, equipment maintenance, and general administrative support. Assist with onboarding, including documentation and orientation. Utilize computer skills to troubleshoot basic technical issues and ensure overall office computer literacy. Support personal assistant functions as needed, including travel arrangements or special project coordination. Maintain confidentiality of sensitive information while managing multiple priorities effectively. Qualifications Proven office experience with strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software. Experience with QuickBooks or similar accounting software is preferred. Excellent phone etiquette and experience managing multi-line phone systems. Bilingual abilities are required for client communication in diverse environments. Strong typing skills with high accuracy; familiarity with proofreading is advantageous. Demonstrated ability to handle data entry, filing, and clerical tasks efficiently. Effective time management skills with the ability to prioritize tasks in a fast-paced setting. Previous customer service or front desk experience is highly desirable. Technical proficiency in computer literacy and troubleshooting basic hardware/software issues. Prior administrative or personal assistant experience is beneficial for supporting executive needs. This position is integral to maintaining an organized, efficient workplace while fostering positive interactions with clients and team members. We invite qualified candidates who are eager to contribute their skills in a professional setting to apply today.

Pay:

$20.00 - $21.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

In person