Description We are looking for a detail-oriented Project Administrator to support project accounting operations for construction-related work in Richmond, Virginia. This contract position with potential for a permanent role is ideal for someone who can translate contract terms into accurate project setup, maintain billing data, and keep project financial records organized and compliant. The role works closely with project managers and accounting teams to help ensure invoices, expenses, and timesheets are processed accurately and on schedule.

Responsibilities:

• Establish new project records in the accounting system by interpreting contract terms and applying company guidelines to financial setup details.
• Examine project initiation documents to confirm core commercial information such as contract amount, budget structure, service scope, billing arrangements, payment conditions, and approvals.
• Update and validate billing rates, project demographics, and related setup information submitted by project leadership to maintain accurate records.
• Confirm that markups, tax treatment, and invoice formatting align with contractual obligations before billing is issued.
• Review employee expense submissions, complete required corrections or unit-based entries, and route reports promptly for processing and reimbursement.
• Administer electronic timesheet activities by monitoring labor charging, class code usage, and project allocation accuracy in support of billable reporting.
• Launch the billing cycle within required timelines by preparing and distributing prebill documentation for project manager review and revision.
• Finalize client invoices with supporting attachments, submit billing to corporate accounting for posting, and deliver completed invoices according to project instructions. Requirements
• Experience in project accounting, preferably within construction or project-based environments.
• Working knowledge of construction accounting practices, including contract-driven billing and project financial administration.
• Proficiency with Deltek and Deltek Vision for project setup, billing, and financial data maintenance.
• Ability to interpret contract language and apply it accurately to project records, invoicing, and billing controls.
• Familiarity with expense report processing, electronic timesheet administration, and labor-related billing workflows.
• Strong attention to detail with the ability to manage deadlines and maintain accuracy across multiple projects.
• Effective communication skills for coordinating with project managers, accounting teams, and other internal stakeholders.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .