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PI
Peter Imbrogno & Associates
P/T Secretary
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Scorecard
Based on Virginia data
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What they do
A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
$48,448 / year median in Virginia
-2% projected decline
Job Description
P/T Secretary Peter Imbrogno & Associates - 5.0 Virginia Beach, VA Job Details Part-time $15 - $20 an hour 5 hours ago Qualifications Accounting systems Confidential information handling Microsoft Excel Microsoft Outlook Phone communication Administrative experience QuickBooks Organizational skills Telephone systems Multi-line phone systems Clerical experience Editing Quality data entry Time management Full Job Description Overview We are seeking a dynamic and detail-oriented Part-Time Secretary to join our team! This vital role offers an exciting opportunity to support office operations, enhance communication, and ensure smooth administrative workflows. As a P/T Secretary, you will be the friendly face of our organization, managing front desk duties, handling correspondence, and providing essential clerical support. This position is perfect for someone with strong organizational skills, excellent communication abilities, and a passion for delivering exceptional customer service. Join us to contribute to a vibrant workplace where your skills make a real difference every day! Responsibilities Greet visitors and clients warmly at the front desk, ensuring a professional and welcoming environment Manage multi-line phone systems, screen calls, and direct inquiries efficiently Handle data entry tasks accurately using Microsoft Office applications and QuickBooks accounting software Maintain organized filing systems, both digital and physical, ensuring confidentiality of sensitive information Assist with calendar management and scheduling appointments for staff and management Support office management tasks such as ordering supplies, coordinating mailings, and maintaining office equipment Provide excellent customer support by responding promptly to inquiries via phone or email and ensuring client communication is clear and professional Requirements Proven clerical or administrative experience in an office setting with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with QuickBooks or similar bookkeeping software Excellent phone etiquette with experience managing multi-line phone systems and providing customer service Bilingual abilities are highly desirable to serve diverse clients effectively Strong data entry skills with high accuracy; ability to proofread documents carefully Ability to handle confidential information discreetly and professionally Exceptional time management skills with the ability to prioritize tasks efficiently Personal assistant or office management experience is a plus but not required; willingness to learn is essential Join us in this rewarding role where your organizational talents and proactive attitude will help keep our office running smoothly! We value energetic individuals who thrive in busy environments and are eager to support our team's success.