Administrative Assistant III-12 Month (SSC/Bright Futures)

Frederick County Public Schools

Student Support Services - Winchester, Virginia This job is also posted in Frederick County Public Schools

Job Details

Job ID:

5941759

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately

Job Description

Qualifications:

Associate's degree (or higher) preferred; education or specialized training in a related area may be substituted for experience.

Minimum of three-years secretarial experience

Bookkeeping experience with specific knowledge and demonstrated proficiency in areas

of accounting, including accounts payable, budget monitoring, general ledger posting,

account reconciliation, and/or fund accounting

Must have advanced technical strengths in Google, Excel, Microsoft, and Student

Information System

Experience with federal and state grant management preferred

Capable of using work place knowledge and understanding of the principles, policies,

practices, and procedures to make decisions and to develop solutions to problems

Must have the ability to prepare and understand procedural guidelines and directives

Self-motivated and works well individually and with others

Ability to work with all stakeholders to foster relationships with students, families,

schools, and community members

Excellent communication skills, both verbal and written

Outstanding organizational skills with attention to detail

Demonstrated ability to maintain confidentiality and safeguard information

Ability to multitask in a fast paced environment

Ability to work on feet in warehouse conditions to perform physical duties supporting the Bright Futures program

Essential Duties:

Essential duties are interpreted as being descriptive and not restrictive in nature. Other duties may be assigned.

Plans, schedules, and performs complex clerical work related to the specialized function to which assigned

Processes purchase orders and entering invoices

Prepares requisitions, vouchers, and other budget data; performs bookkeeping work as assigned

Produces monthly financial reports

Processes assistance requests and maintain records

Grant management outcome tracking Verifies absences and time sheets for Bright Futures staff

Maintains Bright Futures files and student files

Maintains inventory of Bright Futures food program items and monitors ordering timelines and due dates to ensure required quantities are available when needed.

Makes decisions on administrative matters under the supervisor's direction

Receives and screens visitors, telephone calls, and incoming mail; responds to inquiries which do not require the supervisor's personal attention

Prepares replies to correspondence on own initiative or from dictation

Opens, reads, and distributes mail as needed

Establishes and maintains cross-referenced files and establishes file categories

Maintains records in compliance with appropriate records retention schedules

Searches files and variety of source material to serve as background for preparing reports

Distributes reports and other documents as needed

Operates and oversees maintenance of office equipment Assists in Bright Futures initiatives including supporting the staffing of the Food Pack Program, Holiday Assistance Program, Summer Food Program, Community Safety Far and other initiatives.

Other duties as may be assigned through the immediate supervisor.

Pay Rate:

Administrative Support Grade C8 Salary Scale (credit is based on years of full-time experience in a related position)

Assignment:

Full time / 12 months / 245 days

Start Date:

This position is effective with the 2026-2027 school year

Position Type:

Full-Time

Salary:

$44,523 to $73,280 Per Year

Job Requirements