Administrative Assistant

Administrative Assistant Burlington, Vermont, United States Administrative Assistant 202601283 Burlington, Vermont, United States Full time Add to favourites View favourites Description We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and operational support in a fully onsite role. This position is essential to the day-to-day functionality of our office, ensuring seamless coordination of administrative tasks, internal communications, and facility management. Key responsibilities include handling mail distribution and cash receipts, supporting client check runs and board meetings, maintaining office supplies and equipment, providing local IT and telephone support, and assisting with onboarding, event coordination, and ad hoc client-related tasks. The ideal candidate will have excellent organizational and communication skills, strong attention to detail, and the ability to thrive in a fast-paced, team-oriented environment. This is a hands-on position requiring a professional presence in the office every workday to support staff, clients, and business operations.

Note:

Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity. The Role Provides for all General Administrative functions in the office including general office security, functionality and operational efficiency. Handles receipt and distribution of incoming and outgoing mail (i.e. filing, scanning, forwarding, courier service, etc.). Ensure proper handling of cash receipts following approved procedures. Coordinate with Accounts Payable team for at least a weekly client check run (printing, mailing, coordinating reviews, etc.) and annually for 1099 (printing, mailing coordinating reviews, etc.) Provides telephone coverage answering Company telephone lines, taking accurate messages and timely forwarding to appropriate personnel, knowing whereabouts of staff at all times, handles urgent calls with appropriate judgment and professionalism. Acts as gatekeeper and liaison to internal departments and employees as well as external clients and business contacts. Maintains office supplies at an adequate level to support office operations by regularly checking inventory levels, anticipating supply needs and ordering appropriate supplies Coordinates office property management ensuring functionality of HVAC system, lighting, office access, printers, break-room appliances, conference room technology, etc. Understands importance of Internal Controls and the WTW code of Conduct and works to be seen as a role model in the office Coordinates and maintains staff administrative records (i.e. office security passes, phone directory, seating assignments, etc.) Assists in office calendar maintenance Coordinates special internal colleague events (ordering lunch, snacks, scheduling of office meetings and special outings) Provides local Information Technology support (e.g. ordering of computer supplies, monitors, final laptop setup and distribution) Coordinate with office management for on-boarding and off-boarding colleagues (i.e. set up schedules for new colleagues, first two week schedules, support for station set-up, etc.) Occasional overtime may be required Out of the office errands such as going to the post office, bank or store for supplies Maintains professional contact with clients if required Maintains open items and actionable tasks list Assist with preparation, printing or assembling electronic client Board meeting books. Assist with miscellaneous client tasks (i.e. preparing cover letters, submitting regulatory filings) Assists with the coordination of client Board of Director meetings (i.e. board room set-up and take down, coordination of food and beverage, preparation of board books, reserving of conference rooms, etc.) Coordinates special events (conference participation and client dinners) and attend as necessary Coordinate client reservations, special events, board room, etc. with hotels or resorts Provides administrative support to the team where required Qualifications The Requirements Preferred degree or completion of a secretarial business school Preferred five years of office support experience in financial services, legal, or compliance background Highly proficient in Microsoft Office Suite; strong technical skills in Excel Ability to work on a team Effectively communicate in verbal and written formats Solid time management and organizational skills Excellent writing and verbal communication skills Pleasant and professional telephone manners High attention to detail, along with the ability to multitask Must be a team player who can take feedback as well as give it Ability to work independently and with the team This position will remain posted for a minimum of three business days from the date posted or until a sufficient/appropriate candidate slate has been identified. Compensation and Benefits Base salary range and benefits information for this position are being included in accordance with the requirements of various state/local pay transparency legislation. Please note that base salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role, and potential for revenue generation. Compensation The base salary compensation range being offered for this role is $40,000 - $60,000 USD annually. This role is also eligible for an annual short-term incentive bonus. Company Benefits WTW provides a competitive benefit package which includes the following (eligibility requirements apply):

Health and Welfare Benefits:

Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)

Leave Benefits:

Paid Holidays, Annual Paid Time Off (includes state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (only included for Washington roles) Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records. EOE, including disability/vets Apply Now First Name (required) e3bddac5 Last Name (required) 6c942f88 Email (required) 674e4242 80df59f4 WTW will use your skills and experience information to match against WTW jobs and will contact you to discuss your experience, interests and potential matches to WTW vacancies. Do you consent for WTW to process your information for this purpose? Apply Please wait... Done Not You? I confirm that I have read the Data Protection Policy and understand how my personal data will be used and stored. I grant permission to WTW to use the personal data that I submit for the purposes described. Thank you Other People Viewed Asistente Cuentas Multinacionales Lima, Callao Region, Peru

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Share Share Apply Now First Name (required) 0952e29d Last Name (required) 105eeb84 Email (required) ddf09d88 5c8e8a7d WTW will use your skills and experience information to match against WTW jobs and will contact you to discuss your experience, interests and potential matches to WTW vacancies. Do you consent for WTW to process your information for this purpose? Apply Please wait... Done Not You? I confirm that I have read the Data Protection Policy and understand how my personal data will be used and stored. I grant permission to WTW to use the personal data that I submit for the purposes described. Thank you Unsolicited Contact Any unsolicited resumes/candidate profiles submitted through our web site or to personal e-mail accounts of employees of Willis Towers Watson are considered property of Willis Towers Watson and are not subject to payment of agency fees. In order to be an authorized Recruitment Agency/Search Firm for Willis Towers Watson, any such agency must have an existing formal written agreement signed by an authorized Willis Towers Watson recruiter and an active working relationship with the organization. Resumes must be submitted according to our candidate submission process, which includes being actively engaged on the particular search. Likewise, for our authorized Recruitment Agencies/Search Firms, if the candidate submission process is not followed, no agency fees will be paid by Willis Towers Watson. Willis Towers Watson is an equal opportunity employer. If you would like to have your contact information saved for future consideration, please email: Agency.inquiries@willistowerswatson.com . Our Offices Our colleagues serve more than 140 countries and markets around the world. This gives a global dimension to everything we do and creates lots of exciting opportunities for you to collaborate and grow. Explore the map below to see where you career could take you.