Administrative Assistant at IFG - International Financial Group Administrative Assistant at IFG - International Financial Group in Bellevue, Washington Posted in 1 day ago.

Type:

full-time

Job Description:

Job Description:

Business Administrator (Security Product Management) Role Overview We are seeking a highly proactive, customer service-driven Business Administrator to support a fast-paced product management team within our Security organization. In this role, you will act as a critical enabler of team effectiveness, partnering closely with leadership to manage daily operational rhythms, coordinate on-site logistics, and foster a highly collaborative, well-organized environment.

Position Details Job Type:

Contract (40 hours/week, Monday-Friday)

Location:

100% On-site (Puget Sound, WA - Building REDW-B)

Duration:

Extension possible based on performance and business needs

Overtime:

None Equipment:

Standard hardware (laptop, mouse, headset, external monitor) will be provided.

Typical Day & Key Responsibilities:

Team Operations & Admin Support:

Perform complex administrative tasks for multiple levels of management with high accuracy and discretion. Serve as the primary department contact.

Event Planning & Morale:

Organize and execute team morale events, off-sites, catering, and engagement activities.

On-site Logistics:

Manage office space coordination, physical logistics, and vendor management.

Procurement & Budget Tracking:

Track budgets, manage purchase requests, and handle the procurement of goods/services (computer equipment, office supplies, reference materials).

Special Projects:

Support cross-functional team initiatives and handle physical requirements including the ability to lift up to 20 lbs as needed for events or office supply management. Candidate Requirements Must-Have Qualifications (Disqualifiers)

Location:

Must currently reside in Washington State, within a ~30-mile radius of the Puget Sound worksite. (No relocation candidates will be considered).

On-site Availability:

100% on-site presence required (5 days a week).

Experience:

Prior professional administrative experience is required.

Tenure:

Must have at least 10-18 months of tenure remaining. Top 3 Hard Skills Required Microsoft 365 Suite (1-2 years): High proficiency in Outlook, Excel, PowerPoint, and Teams. Event Planning & Execution (1-2 years): Experience organizing team events, off-sites, and leadership meetings. Customer Service (1-2 years): Proven background in a customer-facing or corporate support environment. What Sets the Best Candidates Apart 1-2 years of experience in Administrative, Business Support, or specialized Customer Service roles. Prior experience supporting a Product Management or Security-focused organization. A strong customer-service mindset with a positive, approachable attitude. Excellent responsiveness, with the ability to meet same-day or 24-hour turnaround expectations. Proven ability to self-start, problem-solve independently, and adapt quickly to shifting priorities.

Performance & Interview Process Performance Metrics:

Success will be measured through structured monthly feedback collected from peers, team members, and leadership.

Interview Process:

Candidates will undergo 1-2 rounds of hard skills assessments. Interviews will be scheduled immediately for qualified profiles.