A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
This position maintains the budget, financial oversight, and purchasing accounts of the HomeLink program according to DPSD Policies and procedures and state ALE requirements. Essential Bookkeeping Office
Responsibilities:
Coordinate and ensure the bookkeeping procedures, as established by the DPSD, are followed and maintained. Maintains financial records and assures records retention in accordance with Washington state audit requirements. Receiving and disbursing funds in accordance with DPSD policies and state ALE guidelines Assists building principal in oversight of Home Link funding and annual budgets. Prepares and distributes various annual reports. Board report, ALE End of Year Report, Monthly Budget percentage reports. Prepares and processes requisitions and purchase orders: orders supplies, materials, and equipment, processes stock, and distributes materials for building, staff, classrooms, and students. Coordinates/obtains appropriate approval for purchases. Maintains bookkeeping records, tracks expenditures, and prepares bank reconciliation as needed. Reconciles monthly vendor statements, BMO, Costco, Office Depot, and Amazon. Processes invoices and payment orders to be submitted to district AP. Assists the Resource Coordinator/Library lead in the sourcing and procurement of educational materials needed for Home-Link consultants, specialists, and enrolled families. Communicates with approved vendors concerning purchase orders, invoice issues, back-ordered materials, and receiving purchased supplies. Keeps current records of contact information on program vendors, W-9, annual service agreement, contact information, payment types, and purchasing procedures. Requesting and processing of impress check requests through district AP. Receiving, documenting, and depositing cash for lost curriculum materials, yearbooks and/or event monies per district policies and procedures. Receives, reviews, and processes staff reimbursement of classroom expenses and submits to district accounts payable for payment back to staff. Coordinates the financial aspects of annual events, classroom field trips, and graduation with the Events manager. Coordinates travel of Home Link Principal, Consultants, and/or staff for professional development. Meets with district CFO as necessary to provide records, information, and explanations regarding Home Link bookkeeping/purchasing matters, questions and/or concerns. Provides other clerical support to the Home Link Lead secretary, Clayton support secretary, Events director, Schedulers, Consultants and Specialists as needed. Coordinates and oversees current food handler certification for Kitchen staff. Maintains documentation of current staff certification in the kitchens, and with the district facilities office. Coordinates the inventory for program furniture, building materials, and classroom surplus. Coordinates and facilitates the surplus of furniture, materials, and supplies consistent with district facilities policies.
Knowledge and Skills:
Knowledge of general bookkeeping procedures Demonstrated knowledge and skills in the use of technology for the purpose of communication and ordering online. Familiarity with Home Link culture and/or ALE (Alternative Learning Experience) programs. Skills in operating general office machines Competent in computer skills such as Microsoft and/or Google Ability to set up and maintain an accurate filing systems Ability to attend to detail Ability to maintain confidentiality Ability and desire to establish and maintain effective working relationships with staff parents, and students K-12.
Physical Demands and Working Conditions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Seldom (less than 10%) Limited (10-30%) Moderate (31-60%) Frequent (61-100%) Lifting up to 25 pounds Standing Sitting Lifting/carrying up to 10 lbs Exposure to human-borne pathogens Stooping, bending Reach Twisting, pushing, pulling Keyboarding Grasp Exposure to outside elements Walking Computer Screen usage
Talk and Hear Salary:
$23.46-$29.31 per hour. Initial placement is based on applicable experience in accordance with the Public-School Employees (PSE) Collective Bargaining Agreement. Additional compensation may be available as provided in the negotiated agreement. Pay is annualized over 12 months (if hired after Sept, spread over the remaining months of the contract year (Sept-Aug)). Placement is defined within the Collective Bargaining Agreement (CBA) and is generally based upon experience.
Contract Year:
209 days per year (8 hours per day) 8/12/2026-6/24/2027 Evaluated by: building principal
Benefits:
Excellent Benefits Include Medical, Dental, and Vision Insurance Life and AD&D Insurance Flexible Spending Accounts Washington State Retirement (DRS) Paid Holidays Paid Sick Leave Paid Vacation Professional Development Opportunities Application Requirements Applicants must complete the online application and submit: Resume Cover Letter Three professional references Confidential reference checks (including the most recent supervisor) Background Check Employment is contingent upon successful completion of: Washington State Patrol and FBI fingerprint background check (RCW 28A.400.303) Verification of identity and authorization to work in the United States Verification of required licenses and certifications As required by RCW 28A.400.303, school district employees must complete Washington State Patrol (WSP) and Federal Bureau of Investigation (FBI) background checks. Newly hired employees are responsible for the completion of the background check prior to hire. Verification of identity and United States Work Authorization must be completed before employment commences. Please contact Suzanne McKibbon at 509-464-5526 if disability accommodation is needed during the application process. Notice of Non-discrimination Deer Park School District does not discriminate in any programs or activities, including employment, on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to: Section 504 Coordinator & Title IX Compliance Coordinator & Civil Rights Suzanne McKibbon Assistant Superintendent 509-464-5526 suzanne.mckibbon@dpsdmail.org
