Law Enforcement Secretary - Civil Service

BASIC FUNCTION

Responsible for assisting the public and law enforcement administrators/officers in locating information and answering procedural questions. Enters and retrieves information in various computer systems. Types various reports, statements, and correspondence.

STATEMENT OF ESSENTIAL DUTIES

Assists law enforcement personnel and the general public, both in person and by telephone, with providing information; addressing questions and/or concerns, explaining services provided by the Sheriff's Office and; referring citizens and/or law enforcement personnel to appropriate agency, unit or person for assistance; follows up on telephone inquiries and/or written correspondence as required; follows up on runaway reports, telephone harassment, and tip line information as required; assigns case numbers as required. Enters, maintains and retrieves data in various computer systems including criminal history searches; creates and updates database files as needed; prepares reports from database information; follows up on precinct/unit reports as necessary, routing copies of reports to units, departments and agencies as needed; prepares and submits affidavits to Washington State Patrol. Drafts, types, and/or edits various documents such as reports, search warrants, memorandums and/or correspondence as assigned; updates policy manuals and precinct/unit forms as requested; creates and maintains telephone lists for office/unit. Establishes and maintains office filing system; enters data in office records manually and/or on computer terminal; purges files in accordance with statutes and office policy; may maintain original case files. Effectively communicates and coordinates efforts with other agencies. Maintains emergency telephone list; updates bulletin boards; sorts and distributes incoming mail; prepares outgoing mail. Orders supplies and forms for unit and/or department as needed; coordinates maintenance and repair of unit equipment. Works independently and resourcefully without supervision and prioritizes effectively in order to keep work load current. Represents the Sheriff's Office in a professional and courteous manner while serving a diverse population.

ESSENTIAL JOB DUTIES BY SPECIALTY ASSIGNMENT

Creates and maintains personnel files; transcribes confidential interviews. Designs certificates, charts, graphs, brochures, newsletters and general office forms. Transcribes dictation, wires, and recorded interviews with suspects, witnesses and/or victims May sort and copy documents to be forwarded to Prosecuting Attorney's Office as needed; assists in organizing presentations of legal documents Compiles statistical data for various reports; submits monthly validations of missing persons, runaways, and sex offenders. Prepares affidavits and letters to courts requesting judgment and sentences of offenders as requested. Books travel reservations, completes training request forms, reconciles credit card (travel and detective) transactions. Handles large sums of money and/or contaminated items. Makes montages/photo lineups per request from other agencies.

STATEMENT OF OTHER JOB DUTIES

May be required to testify in court proceedings. May be required to attend meetings; takes minutes for meetings; prepares and distributes meeting agendas and minutes. May assist in training other employees and/or volunteers. May perform other duties as assigned, including being re-assigned as back up or otherwise, to other secretarial positions in varying locations within the Sheriff's Office. Two (2) years of current work experience as a Law Enforcement Technician in Snohomish County Sheriff's Office; OR, three (3) years of related clerical experience in an office setting or law enforcement agency comparable to Snohomish County Sheriff's Office; OR, any equivalent combination of training and/or experience that provides for the required knowledge and abilities. High School diploma or G.E.D. certificate. Must be a United States citizen, a lawful permanent resident, or a deferred action for childhood arrival (DACA) recipient as per

RCW 41.14.100.

Must be minimum 18 years of age, no maximum age. Must pass job related tests. Licensing/Special Requirements Must pass a Civil Service examination. Candidates must successfully pass a criminal history background investigation, a polygraph examination, a psychological evaluation, and pre-employment drug screening.

KNOWLEDGE AND ABILITIES

Knowledge of:

law enforcement procedures computer applications and software office equipment, procedures and practices problem/conflict resolution laws, regulations, ordinances, and statutes detective, records and civil unit functions Ability to: perform all essential duties of a Law Enforcement Technician communicate effectively, both orally and in writing, with people regardless of age, sex, social, economic, cultural or ethnic backgrounds, including hostile, angry and distraught individuals accurate keyboarding skills, minimum 35 net words per minute; proficient in Microsoft Office understand and follow written and verbal instructions maintain confidential working information establish and maintain effective working relationships with County employees, staff of other agencies, and the public read, interpret and categorize data rapidly and accurately make decisions on critical issues in stressful situations work with limited supervision and meet deadlines learn, retain, and explain complex procedures, policies and laws accountable for accuracy of work secretarial skills for creating and/or formatting letters and forms become a Notary Public to notarize documents as needed properly interpret data and information for the safety of law enforcement officers and prevention of the loss of property or physical liberty of citizens maintain the integrity of data in law enforcement computer systems and confidential information, in general, is a fundamental requirement, and critical to the safety of law enforcement personnel and citizens

WORKING CONDITIONS

Work is performed in the usual office environment. Shift, holiday and weekend work may be required Snohomish County is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request. EEO policy and ADA notice