PACIFIC FOREST MANAGEMENT, INC.

Administrative Assistant Position Overview & Requirements Pacific Forest Management, Inc. is seeking a self-motivated, detail-oriented Administrative Assistant. This central role supports company operations by managing office workflows, providing exceptional client service, and assisting field personnel.

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Qualifications:

High school diploma/GED, valid WA Driver's License, and a strong background in detailed bookkeeping.

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Core Skills:

Proficiency in MS Word and Excel, strong communication skills, and professional appearance.

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Physical Needs:

Ability to perform light office maintenance, organize supply rooms, and transport company vehicles. Key Responsibilities Bookkeeping & Financial Administration

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Financials:

Manage accounts payable (AP), accounts receivable (AR), payroll, and auto expenses.

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Reporting:

Process time/mileage reports, L&I summaries, load ticket audits, and landowner financial summaries. Client Services & Front Office Reception

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Reception:

Serve as the primary contact; answer phone calls, greet visitors, and route inquiries.

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Relations:

Build positive client relationships while maintaining strict data confidentiality. Land Use & Permit Administration

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Permitting:

Process requests for property access, firewood permits, and special use permits.

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Logistics:

Manage facility rental payments, gate key checkouts, and insurance certificate databases. Staff & Operations Support

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Field Support:

Help field staff with basic tech issues, benefit enrollments, and gear checkout logs.

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Coordination:

Manage travel reservations, virtual meeting setups, training, and report archiving. Facility Coordination & Maintenance

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Upkeep:

Maintain the cleanliness of the reception area; organize the office supply room.

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Vehicles & Vendor Management:

Schedule building needs, coordinate contracted janitors, and transport vehicles for service appointments.

Expected hours:

30.0 - 40.0 per week

Benefits:

Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person