Senior Administrative Assistant (Hybrid) Motus Recruiting and Staffing - 3.0 Vancouver, WA Job Details Full-time | Contract $36.04 an hour 16 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Triage Administrative experience High school diploma or GED Video conferencing software Collaborative technology platforms Microsoft Teams SharePoint Clerical experience Webex Video conferences (communication methods) Technical Proficiency Video conferencing systems operation Full Job Description Senior Administrative Assistant Our client, a leading Pacific Northwest utility provider committed to public service and environmental preservation, is looking for an Administrative Services Assistant with experience in providing administrative support for programs, projects and overall office functions for their Portland, Oregon or Vancouver, Washington location. This person provides a wide variety of professional and confidential administrative/clerical tasks as well as data entry and tracking. This position is a one-year renewable contract that includes employee benefits! If you think you'd be a good fit, we want to hear from you!

Pay Rate:

$36.04 hourly

Location:

Vancouver, Washington - HYBRID - 3-days per week onsite Key Responsibilities for

Senior Administrative Assistant:

Greet and screen visitors; address questions, take messages, set appointments, or refer visitors. Create, draft, edit, and proof documents, correspondence, and presentations using MS Office Suite and Adobe Acrobat. Establish, maintain, and administer SharePoint organization, team and other meeting/project sites including setting up document repositories, calendars, workspaces, and tracking lists. Assist with content and permissions. Attend meetings, record minutes, transcribe and disseminate as needed. Maintain a tracking system of action items to verify timely compliance with scheduled responses or actions. Alert manager of any concerns or response delays. Establish and maintain internal and external communication channels to coordinate smooth flow of information and positive working relationships. Proactively organize, plan, prioritize, coordinate, and verify managers' daily Outlook calendars and schedules including commitments of time. Register, schedule and arrange meetings, conferences, and training, including associated logistics and any necessary equipment and materials (securing rooms, phone bridges, projection equipment, etc.). Verify completion of all required training for employees and managers by communicating what training is due, how to obtain training, submitting external training requests, and tracking training completion status. Complete appropriate new employee on-boarding activities and retirement documentation. Arrange travel (domestic and foreign), such as airline arrangements, hotel accommodations, and rental car and shuttle reservations. May coordinate or assist with organizational and events such as: presentations, retirements, project, or employee recognition celebrations. Requirements for

Senior Administrative Assistant:

High school diploma or equivalent is required. Associates Degree in Secretarial Science, Administrative Management or related field is preferred. 6 years of demonstrated administrative experience is required. 4 or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel, and Outlook (Microsoft Office 2010 proficiency required). Video Conferencing capabilities and technical skills via TEAMS, WebEx High volume calendar & e-mail triage/management skills are critical Intermediate to advanced experience with SharePoint sufficient to: support, manage, edit and maintain site. Experience with Visio and Adobe Professional for fillable forms is preferred.

•We are unable to accommodate corp. to corp. candidates

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About Motus Recruiting and Staffing, Inc:

Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status .

KG / 14334

Job ID:

14334

Pay:

$36.04 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Do you have intermediate experience with SharePoint? Do you have Video Conferencing capabilities and technical skills via TEAMS, WebEx? High volume calendar & e-mail triage/management skills are critical.

Experience:

Administrative:

6 years (Required)

Work Location:

In person