Administrative Assistant /

Front Desk Receptionist Location:

Madison, WI | Full-Time | On-Site Our client, a well-established organization, is looking for a warm, polished, and dependable Administrative Assistant / Front Desk Receptionist to be the welcoming face of their office. Are you someone who takes real pride in creating a seamless, first-class experience for everyone who walks through the door? Do you stay calm and gracious even when things get busy? Are you looking for a role where you can settle in, master the craft of front-office excellence, and make it your own for the long haul? If so, this could be the perfect fit. The Perks!

Compensation:

$40,000 - $55,000, based on experience Retirement Savings Plan + Employer Matching Life, Health, and Dental Insurance Benefits Paid Time Off A Day in the Life of the Administrative Assistant / Front Desk Receptionist This is a career-track front office role ideal for someone who wants to own and grow within a single, essential function. You'll be the first point of contact for visitors, staff, and partners, setting the tone for the entire office and helping the team run smoothly from the moment the doors open each day.

Responsibilities include:

Greeting visitors, members, partners, and high-profile guests with warmth and professionalism Answering, screening, and routing multi-line phone calls, including handling media inquiries with tact and discretion Managing conference room scheduling, catering, room setup, and AV/Zoom support for meetings Sorting and distributing incoming/outgoing mail and packages Managing office supply inventory and placing orders Booking travel and hotel accommodations for staff Providing general administrative support across the organization

Requirements and Qualifications:

Exceptional interpersonal skills with a warm, patient, positive disposition 1+ years of front desk, greeting visitors, or similar work experience Polished verbal and written communication skills Proven ability to stay composed and gracious with demanding or time-pressed individuals Strong organizational skills and ability to juggle multiple priorities Proficiency with Microsoft Office Suite and general office technology Experience with multi-line phone systems (transferring calls, managing voicemail) Comfort with AV setup and virtual meeting platforms (especially Zoom) About the

Hiring Company:

Our client is a respected organization known for its professionalism, integrity, and member-first culture. Come Join Our Front Office Team! Start by filling out this 3-minute, mobile-friendly application here. We look forward to hearing from you!

Pay:

$40,000.00 - $55,000.00 per year

Benefits:

Dental insurance Health insurance Life insurance Application Question(s): Have you set up conference rooms for meetings before, including things like Zoom or AV equipment, and are you comfortable managing several spaces at once? On a scale from 1-10, how confident are you in the quality of your work?

Experience:

administrative support: 1 year (Required) professional communication: 1 year (Required) Ability to

Commute:

Madison, WI 53794 (Required)

Work Location:

In person