Administrative Assistant

Administrative Assistant HeartLove Place - 3.5 Milwaukee, WI Job Details Part-time $18 - $21 an hour 1 day ago Qualifications Research Customer inquiry handling High school diploma or GED Driving Data entry Clerical experience Associate's degree Office experience

Full Job Description Position:

Administrative Assistant Hours:

Monday-Friday 9am-1pm (Part-time) HeartLove Place is a nonprofit Christian ministry dedicated to serving Milwaukee families. Located in the Harambee community of Milwaukee, HeartLove has been a part of the community since 1989 with grassroots programming for youth, teens and families.

Mission:

With a heart of love; teach, encourage and support families through programs and services centered in Christian values.

Skills/Qualifications:

At least 2 years of experience in office administrative duties. A high school diploma or equivalent, associate's degree a plus Strong clerical skills, problem solving and attentiveness to detail. Task oriented and able to meet deadlines. Ability to work independently and as part of a team. Ability to adapt to changing priorities. Proficiency MS Office Suite (Word, Excel, Outlook, PowerPoint), copier, stamp machine etc. A valid WI Driver's License with good driving record and insured vehicle

Main Duties & Responsibilities General Office Administration:

Greet visitors, answer phones, and respond to inquiries in a professional and courteous manner. Manages incoming and outgoing mail, packages, and deliveries. Maintains office equipment, supplies and inventory and place orders as needed. Ensures the cleanliness and organization of the office space. Maintains confidentiality and security to ensure compliance with privacy policies and regulations.

Administrative Support:

Assists with scheduling appointments, meetings, and events. Prepares and distributes correspondence, reports, and other documents. Maintains and updates filing systems, both electronic and physical. Assist with data entry, record-keeping, and database management tasks.

Financial Administration:

Responsible for basic accounting tasks, including invoicing, bill payments, expense tracking and serves as primary vendor contact. Prepares and processes all incoming payments and inputs data accordingly

Event Coordination:

Assists in the planning and coordination of community events, fundraisers, and workshops. Helps with logistics, promotions, and communications related to events as needed. Provides on-site support during events to ensure smooth execution. Support to

Executive Director:

Provides administrative support to the Executive Director and other staff members as needed. Assists with special projects, research, and other tasks as assigned. For employment consideration, please email cover letter and resume and to HeartLove Place is an Equal Opportunity Employer.

Job Type:

Part-time Pay:

$18.00 - $21.00 per hour

Education:

Associate (Preferred)

Experience:

administrative: 2 years (Required)

Work Location:

In person