Office Assistant

Overview We are seeking a highly organized and motivated Office Assistant to join our growing team. As a crucial member of our company, you will be responsible for supporting daily operations, ensuring a smooth workflow, and keeping the office running efficiently. The ideal candidate is a proactive problem-solver with excellent communication skills who can provide a warm, welcoming presence for visitors and staff.

Key Responsibilities Reception & Communication:

Greet customers, manage the phone line, and direct calls/emails to appropriate staff.

Administrative Support:

Prepare, proofread, and scan documents; update and maintain physical and digital filing systems.

Scheduling:

Manage calendars, schedule appointments, and coordinate meetings

Office Operations:

Order office supplies, manage inventory, and ensure office equipment (printers, computers, phone lines, etc) are operational.

Data Entry:

Maintain records, update databases, and prepare reports using Microsoft software programs, Google docs, and other apps both online and desktop-based

Mail Management:

Sort and distribute incoming mail and coordinate outgoing packages.

Office Maintenance:

Keep the reception area, meeting rooms, common spaces, office bathroom, and break room organized, tidy, and clean Requirements Proven experience in office setting or a similar administrative role. Proficiency in Sage or similar accounting software for bookkeeping purposes. Proficiency in Microsoft programs as well as Google worksheets Exceptional organizational skills with the ability to manage multiple tasks simultaneously as well as prioritize tasks when necessary Excellent communication skills, both verbal and written, with a strong emphasis on phone etiquette. Ability to be proactive and a self-starter Experience in the wood industry office management is a plus but not required. Ability to work independently while also collaborating effectively within a team environment.

Pay:

$17.00 - $20.00 per hour

Benefits:

Employee discount Flexible schedule People with a criminal record are encouraged to apply

Work Location:

In person