At The Samuels Group, we recognize our employees are our most valuable resource. We are builders of structures and builders of long-lasting relationships. Our accomplishments must always be measured by a strong team of employees, their safety, and an unrivaled level of client satisfaction. We encourage and foster a work environment that embraces communication, respect and recognition. Within this environment, The Samuels Group employees flourish, taking projects to the next level. In addition to offering a history of quality, The Samuels Group provides a passionate, energetic, and dynamic supportive culture where employees can continue to grow.

Position Summary:

Provides assistance to Project Managers in the day-to-day processing and administration of contracts and projects. Oversees and performs administrative functions concerned with a project.

Principal Duties and Responsibilities:

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned. Handle administrative tasks, typing letters, reports, change orders, forms and other material as the Project Manager may require while handling projects. At project inception, prepare project filing system and maintain all files in an accurate and updated manner throughout the duration of the project. Assist Project Team in ensuring that compliance requirements are being met and that all subcontractors for project(s) follow contract requirements. Assist incoming subcontractor inquiries and redirect inquires to Project Managers when appropriate. Prepares subcontracts for issuance, including riders and certified payroll information. Check specification for special requirements. Documents site meetings and issues meeting minutes as required. Prepares files and records owner and subcontractor change orders. Coordinates job close-out documentation, assembles and submits to owner's representatives. Attends progress meetings when requested by Project Manager. Assists with writing the specification with final Project Manager approval. Prepares shops drawings initial review and notations. Document best practices to share with other projects by ensuring best methods are being used. Occasionally train new project administrative staff members, ensuring that they have an adequate understanding and exposure to company procedures and quality expectations. Intermittently cover front office duties during the absence of the company Administrative Assistant.

Knowledge, Skills, and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The attributes listed below are representative of the knowledge, skill, and/or ability appropriate for the level of work performed. High School Degree and 1 - 3 years of office experience. Ability to perform clerical and detail work rapidly, accurately, and neatly. Working knowledge of contracts and ability to communicate issues clearly. Ability to type 30 words per minute with accuracy. Capability to communicate in a professional, courteous, diplomatic manner with all levels of management, external clients and potential clients is critical. Must be able to ask questions, listen to, receive, and give verbal and written instructions and directions in a professional manner. Results-driven achiever with ability to attain goals and complete tasks. Flexible team player who thrives in environments requiring ability to effectively prioritize and juggle multiple concurrent projects. Innovative problem-solver who can generate workable solutions. Results oriented and proactive team player who excels at building trusting relationships with customers and colleagues. Excellent written and oral communication skills. Proficiency in Microsoft Office. Demonstrated experience with accounting software is preferred.

Job Type:

Full-time Pay:

$15.00 - $22.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance Ability to

Commute:

Wausau, WI 54401 (Required)

Work Location:

In person