About our Company Established in 1984, Sutherland Trucking is a small, family-owned trucking company with more than 40 years of stability and experience in the transportation industry. We are committed to delivering reliable service while creating a welcoming workplace with a friendly close-knit environment where every employee is important, valued and appreciated. The ideal candidate will enjoy working in a small business environment, building strong working relationships, and contributing to the continued success of Sutherland Trucking. Position Summary We are seeking a dependable, organized, and meticulous Office Assistant to support the daily administrative operations of our trucking company. This position works closely with management, drivers, customers, dispatchers, vendors, and regulatory agencies. The ideal candidate has effective communication and computer skills and can manage multiple priorities and meet deadlines in a fast-paced work environment. Essential Duties and Responsibilities Answer telephone calls, respond to emails, and assist drivers, customers, and vendors. Maintain driver's qualification files and other employee records. Collect, review, scan, file, and organize bills of lading, delivery receipts, fuel receipts, trip sheets, driver logs, and other transportation documents. Enter load, mileage, fuel, driver, and customer information into company systems. Track vehicle registrations, permits, insurance documents, inspections, and required renewal dates. Help maintain records related to DOT and FMCSA requirements. Assist with driver's on boarding, including collecting applications, licenses, medical cards, and required employment documents. Prepare customer invoices and follow up on outstanding payments. Enter accounts payable and accounts receivable information. Process payroll and all required information for driver settlements. Communicate professionally with customers regarding loads, delivery schedules, paperwork, and billing questions. Order office and operational supplies. Maintain accurate electronic and paper filing systems. Protect confidential company, employee, customer, and financial information. Prepare and file accurate and timely quarterly federal payroll tax returns, Wyoming unemployment insurance and workers compensation reports and applicable fuel tax/IFTA returns. Assist with dispatching, scheduling, and communicating load information to drivers. Perform general office duties and other responsibilities assigned by management. Skills and Abilities Highly organized, conscientious, and resourceful. Accurate, dependable, and self-directed. Meticulous and thorough while being able to work independently. Takes initiative with minimal supervision. Excellent customer service skills. Ability to communicate effectively with management, drivers, and customers. Strong data-entry and record keeping abilities. Ability to work independently and as part of a team. Comfortable handling interruptions and changing priorities. Ability to identify missing or inaccurate information and follow up promptly. Physical Requirements This position primarily involves working in an office environment. The employee must be able to sit for extended periods, use a computer, calculator, telephone and occasionally lift or move office supplies or files weighing up to 25 pounds. Work Schedule The normal business work schedule is Monday - Friday Occasional overtime and limited after-hours communication may be required to support business operations and time-sensitive driver's needs.

Compensation and Benefits Pay range:

$20 to $30 per hour, depending on experience.

Available benefits may include:

Paid time off Paid holidays Health insurance (optional)

Confidentiality Requirement:

This position involves access to confidential business, customer, driver, personnel, and financial information. The selected candidate must sign and comply with Sutherland Trucking's Non-Disclosure Agreement (NDA) as a condition of employment. How to Apply Please submit your résumé with cover letter on Indeed. Sutherland Trucking is an equal opportunity employer. Employment decisions are based on qualifications, experience, and business needs without unlawful discrimination.

Pay:

$20.00 - $30.00 per hour Expected hours: 40.0 - 50.0 per week

Benefits:

Health insurance Paid time off

Work Location:

In person