Intermediate Clerk II

Intermediate Clerk II Salary $53,200.92

• $58,654.

08 Annually Location Pasadena, CA Job Type Full-Time Job Number 10005 Department Instruction Division Social Sciences Opening Date 04/27/2026 Closing Date 5/11/2026 11:59 PM Pacific Probationary Period Six months Work Shift See posting for work schedule details. Salary Schedule/Range CFT-36 Description Benefits Questions

WORK SCHEDULE

Monday

• Thursday 11:00 am
• 7:30 pm Friday 8:30 am
• 5:00 pm Under general supervision, perform a variety of clerical duties of above-average difficulty which require learning specific policies and practices and selecting the procedures to use for specific cases; type with accuracy and speed; and do related work as required.

EXAMPLES OF DUTIES

1. Establishes priorities and performs all the clerical tasks and services related to an office or function. 2. Maintains records; files and retrieves. 3. Gives information on an aspect of a complex matter orally and in writing; contacts various individuals and groups to facilitate communications. 4. Compiles data from a variety of standardized sources and makes list, reports, or tabulations. 5. Checks data for completeness and for compliance with criteria. 6. Operates office equipment such as typewriters, duplicators, calculators, telephones, and word processors. 7. Enters and retrieves data from computer. 8. May supervise clerical and student assistants or help them follow policies and procedures. 9. At the request of a supervisor, shall perform a variety of unscheduled duties normally and traditionally performed by an Intermediate Clerk

II. MINIMUM QUALIFICATIONS

Graduation from high school AND two years of general clerical experience.

PREFERRED QUALIFICATIONS

Experience using standard office equipment and current office technology, including computers, printers, multi-function copiers, phone systems, and basic office software (e.g., word processing and data entry systems). Experience providing guidance to student assistants or helping them follow established policies and procedures.

KNOWLEDGE AND ABILITIES

May be representative of, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with this position.

KNOWLEDGE OF

Office methods and procedures.

ABILITIES

To learn to follow a variety of procedures of above-average difficulty. To type with accuracy and produce letters and reports with reasonable speed. To learn to operate business machines. To communicate orally and in writing. To spell correctly and use good English grammar. To keep information and materials confidential To work effectively with others To work in a multi-ethnic environment To function without constant direct supervision To spell correctly and use good English grammar To handle heavy public contact.

PHYSICAL ABILITIES

Seeing to inspect written documents, communicate with District staff. Sitting for extended periods of time, bending, kneeling and reaching to retrieve and file records. Dexterity of hands and fingers to operate a keyboard and other office equipment.

CORE COMPETENCIES

The District has identified the following essential skills and attributes needed for success in this position. Clerical Skills Adaptability Attention to Detail Organizational Skills Communication Skills Teamwork Problem Solving Initiative

SALARY RANGE

CFT-36 APPLICATION

AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted . Job postings will not be reopened due to failure to submit an application before the closing date for any reason . You can apply for a position from any computer with Internet access. Please keep in mind the following: If you do not follow the process or your application/resume is incomplete, your information will not be processed. If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered. The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee. Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday

• Friday, 6 a.m.
• 6 p.

m. (PST). All materials listed below may be required for your application packet to be considered complete: Resume or Curriculum Vitae Cover Letter After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States. Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening. Pasadena Area Community College District will not sponsor any visa applications. Applicants must be available for interviews at Pasadena City College at no cost to the District. Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388. The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106. Crime awareness and campus security information are available from Campus Police. (Public Law 101-542). The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled. An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT

Equal Opportunity, Title IX, Section 504 Employer At Pasadena City College, we are committed to supporting our employees with a comprehensive benefits package that enhances your life both inside and outside of work. Our benefits include a generous holiday schedule, ample sick time, and flexible vacation policies to ensure you have the time you need to rest and rejuvenate. For detailed information about our benefits, please view our Classified Employee Benefits Summary . 01 All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process. Be concise yet specific and informative in your responses to these supplemental questions. "See resume," attachments or links will not be accepted as a substitute for your responses to the questions in the following boxes. Incomplete responses will not be considered. Please indicate below that you have read and understand these instructions. Yes No 02 I understand that my application will be considered incomplete if any required sections of the application are not completed and/or if any documents that are required are not attached to my online application by the closing date. Yes No 03 Did you graduate from high school or have you earned your General Equivalency Diploma (GED)? Yes No 04 Indicate the full-time equivalent years of experience performing general clerical duties of above-average difficulty (e.g., recordkeeping, data entry, document preparation, compiling reports, processing transactions). Less than one year One year Two years Three years Four years Five years or more 05 Indicate where you have worked to obtain experience performing clerical duties. 1. What was the employer's name? 2. What was the time frame? 3. Describe the work you performed. [This section is required.] 06 Which best describes your experience maintaining records and processing information in computerized systems? Entered data with guidance and supervision Performed routine data entry using established systems Independently entered, retrieved, and verified information across systems Managed complex or high-volume records requiring accuracy and compliance with procedures 07 What is your level of experience providing information or assistance to the public, students, or staff regarding policies, procedures, or services? Limited interaction Routine interaction providing basic information Frequent interaction requiring explanation of procedures or policies High-volume or complex interaction involving problem solving or resolving issues 08 Which best describes your experience using current office software and standard office equipment (e.g., Microsoft Word, Excel, scanners, copiers, databases)? No experience Basic familiarity Standard clerical use Intermediate use (reports, spreadsheets, formatting) Advanced use (tracking data, compiling reports, supporting operations) 09 What is your experience maintaining confidentiality of sensitive information (e.g., student records, personnel information, financial or eligibility data)? Basic awareness of confidentiality requirements Handled confidential information with guidance Independently handled confidential information following procedures Responsible for safeguarding sensitive records and ensuring compliance 10 Which best describes your experience reviewing records, documents, or data for completeness, accuracy, or compliance with established criteria? Reviewed work using checklists or supervision Performed basic checks for completeness and accuracy Independently reviewed documents and corrected errors Identified discrepancies or patterns of errors and ensured compliance 11 Which best describes your experience organizing and prioritizing multiple clerical tasks in an office environment? No experience Completed tasks as assigned with close supervision Managed routine tasks with some independence Independently prioritized work and met deadlines Managed competing priorities and adjusted workflow under changing demands 12 Describe how you have demonstrated sensitivity and understanding in delivery of services and support to a diverse workforce and student population (diverse in terms of socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background). This section is required. 13 I have completed all sections of the application including references. (Statements such as "see resume" will not be acceptable.) Yes No Required Question Employer Pasadena Area Community College District Address 1570 E. Colorado Blvd. Pasadena, California, 91106-2003 Phone (626) 585-7388 Website https://pasadena.edu/hr