We are looking for a detail-oriented and approachable Receptionist to support daily front desk operations for a contract position based in Tucson, Arizona. This role serves as the first point of contact for visitors, callers, and staff, helping create an organized and welcoming office environment. The ideal candidate is comfortable managing multiple administrative tasks, communicating clearly, and keeping schedules and records up to date.

Responsibilities:

• Welcome visitors, direct them to the appropriate person or department, and maintain a welcoming front desk presence throughout the day.
• Manage a multi-line phone system by answering incoming calls promptly, transferring calls accurately, and taking clear messages when needed.
• Coordinate calendars and arrange appointments to support smooth daily operations and efficient use of staff time.
• Prepare, send, and respond to email communications in a timely and clear manner.
• Enter and update information in office records with accuracy while maintaining organized digital and physical filing systems.
• Support general administrative activities such as document preparation, data tracking, and routine clerical tasks using Microsoft Word, Excel, and Outlook.
• Assist with front office coordination to ensure inquiries, visitors, and internal requests are handled efficiently and courteously.