A Receptionist greets and directs customers or visitors that come in to an office or business, and answers and directs incoming phone calls. Deals with mail or courier services. May schedule appointments or meeting rooms, gather patient information, or assist with filing or other administrative support work.
Position Overview We are seeking a professional, organized, and customer-focused Receptionist to support a fast-paced office environment within an e-commerce and product-driven organization. This position will serve as the first point of contact for the office while also providing administrative support to E-Commerce, Sales, Marketing, Production, Design, and QA teams. The ideal candidate will be comfortable working in a dynamic environment where attention to detail, organization, and follow-through are essential. In addition to managing the front desk, this role will assist with product samples, shipments, inventory tracking, data entry, and day-to-day administrative tasks that support e-commerce and overall business operations. Key Responsibilities Greet visitors, vendors, and delivery personnel while creating a welcoming and professional office environment. Answer and direct incoming phone calls with professionalism and efficiency. Manage conference room scheduling and assist with meeting coordination. Receive and distribute incoming mail and packages, approximately 3-5 inbound shipments per day. Prepare and coordinate outbound shipments for Sales, Marketing, Production, and Design teams, approximately 5-10 shipments per day. Maintain accurate records of incoming and outgoing product sample inventory. Keep the reception area, conference rooms, kitchen, and shared spaces clean, organized, and presentation-ready. Order and maintain office, kitchen, and general business supplies while monitoring inventory levels. Assist with data entry and administrative support for E-Commerce, Sales, QA, and other departments. Support the organization and movement of product samples used by internal teams. Run occasional business errands and assist with special projects as needed. Provide day-to-day administrative support to help ensure a productive, organized, and efficient workplace. Assist with other office and e-commerce-related tasks as needed. Qualifications Previous experience in reception, office administration, administrative support, or a similar role within the e-commerce industry. Bilingual English and Spanish preferred. Proficiency with Microsoft Office, including Excel, Word, and Outlook. Strong organizational and multitasking skills. Excellent verbal and written communication skills. Professional, friendly, and customer-focused demeanor. High attention to detail and strong follow-through. Ability to prioritize multiple responsibilities in a fast-paced environment. Self-motivated with a proactive, team-first attitude. Comfortable working with multiple departments and shifting priorities. Ability to handle product samples, shipments, and inventory records accurately. Ideal Candidate The ideal candidate is someone who is polished, outgoing, dependable, organized, and comfortable being the face of the office, while also having an interest in supporting an e-commerce and product-focused business. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
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//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
