Receptionist

Description We are looking for an experienced and dependable Receptionist to support daily front office operations in Irvine, California. This Contract position is ideal for someone who enjoys creating a welcoming atmosphere, managing communications, and keeping administrative tasks organized. The successful candidate will serve as the first point of contact for visitors and callers while helping the office run efficiently through strong coordination and attention to detail.

Responsibilities:

• Welcome guests and staff with professionalism, ensuring each visitor has a positive and helpful first interaction with the office.
• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately.
• Coordinate schedules for appointments and meetings, helping maintain organized calendars and smooth front-desk coverage.
• Respond to questions from clients, employees, and visitors by providing clear information and timely assistance.
• Keep the reception area neat, presentable, and ready to receive guests throughout the day.
• Provide administrative assistance through document preparation, data entry, filing, mail distribution, and routine office support tasks.
• Track and replenish office supplies as needed to support uninterrupted day-to-day operations.
• Support site security by monitoring visitor access and following established front-desk check-in procedures. Requirements
• Minimum of 2 years of experience in a receptionist or front desk support role.
• Proficiency in answering inbound calls and managing a multi-line or switchboard phone system.
• Strong verbal and written communication skills with a detail-oriented and service-oriented approach.
• Ability to handle multiple tasks at once while staying organized and attentive to detail.
• Experience with general administrative work such as filing, data entry, and document preparation.
• Comfortable working in a part-time receptionist capacity if scheduling requires it.
• Reliable interpersonal skills and the ability to interact effectively with visitors, clients, and internal staff.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .