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Planet Pharma Group
Receptionist II
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Job Description
Pay 19/hr
•depending on experience
Key Responsibilities:
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Administrative Support:
Manage emails, phone calls, mail, data entry, filing, and prepare documents/memos. ?
Office Operations:
Maintain cleanliness, organize common areas, operate office machines (copiers, scanners), and shipping/receiving. ?
Supply & Equipment Management:
Monitor inventory, order supplies, arrange equipment repairs. ?
Scheduling & Events:
Book rooms, schedule meetings, coordinate company events, manage master calendars. ?
Communication Hub:
Greet visitors, direct calls, disseminate company announcements, support inter-departmental communication. ? Staff Support; handle general requests, support senior leaders. ?
Vendor Relations:
Communicate with vendors, service providers, and building management. ?
Building Safety:
Support a compliant and hazard free workplace: facility inspections, hazardous waste shipment, emergency response planning and supporting drills. ?
Security:
Help manage physical access control systems (keys/badges), building surveillance, and investigate security incidents
Essential Skills & Qualifications:
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Skills:
Excellent communication (verbal & written), organization, multitasking, detail-oriented, problem-solving, proficiency with office software. ?
Experience:
Prior administrative or office setting experience is crucial ? Proficiency in MS Office (Excel, Word, PowerPoint). ? Excellent organizational and time management skills. ? Strong written and verbal communication skills. ? Attention to detail and problem-solving skills. ? Ability to multitask and prioritize work. ? Interpersonal skills to interact effectively with all levels of staff and external contacts. Education, Experience, and Licensing Requirements ? High school diploma or equivalent; a degree in Business Administration, Human Resources, or a related field. ? Certification in office management or administration. ?
Any of the following certifications:
Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), Project Management Professional (PMP), Six Sigma Certification