Front Desk Coordinator

We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations in Redwood City. This Long-term Contract position is ideal for someone who enjoys creating a welcoming workplace, handling front-of-office responsibilities, and keeping shared spaces organized in a fast-moving environment. The person in this role will serve as a key point of contact for visitors, vendors, and employees while helping the office run smoothly each day.

Responsibilities:

• Welcome guests, employees, and external partners while providing attentive reception support throughout the day.
• Manage incoming calls and direct inquiries appropriately using a multi-line phone system.
• Coordinate with service providers and suppliers to support office needs and maintain strong vendor relationships.
• Monitor pantry stock, replenish snacks and beverages, and keep kitchen and common areas clean and presentable.
• Oversee meal deliveries and daily lunch coordination to ensure timely distribution and accurate handling.
• Prepare conference rooms for meetings by checking supplies, refreshing water, and maintaining an orderly setup.
• Issue visitor badges and access cards for guests and board members while tracking distribution as needed.
• Research, select, and help onboard new vendors when additional office services or supplies are required.
• Support team gatherings and workplace events, including monthly social activities and engagement initiatives.
• Assist with special projects and provide general administrative support to help meet evolving office priorities.