Administrative Assistant/Receptionist Broadway Carpet Company, Inc. Santa Maria, CA Job Details Full-time $17 - $18 an hour 6 hours ago Qualifications Bilingual Microsoft Excel Customer service High school diploma or GED Smartsheet QuickBooks Full Job Description We are looking for an Administrative Assistant/Receptionist to help organize and coordinate office duties/procedures. Someone with an experience in this particular field is a plus.

Office Duties/Procedures include:

Emailing, Setting Up Appointments, Scheduling, Billing & Invoicing, Using Multiple Apps & Software, Payroll, Making Spreadsheets, Provide Customer Service, Product Knowledge, Check & Order Stock, Track Inventory, Make Monthly Reports, Etc. Responsibilities Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Organize office operations and procedures Ensure that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers and office lease Manage office General and Administrative budget, ensure accurate and timely reporting Provide general support to visitors Plan in-house or off-site activities, like parties, celebrations and conferences Skills Proven experience as an Office manager, Administrative assistant or Receptionist Knowledge of office responsibilities, systems and procedures Proficiency in MS Office (MS Excel and MS Outlook, in particular); for example, inputting formulas to calculate varies columns and rows Hands on experience with office machines (e.g. fax machines and printers) Familiarity with email scheduling tools, like Google & Smartsheet Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Ability to work under pressure and stress Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Bilingual:

English & Spanish Job Type:

Full-time Pay:

$17.00 - $18.00 per hour

Work Location:

In person