Receptionist

We are looking for an early career Receptionist to support daily front desk operations for a Private Equity firm located in Santa Monica. This permanent, in-office opportunity is ideal for someone who creates a welcoming first impression while keeping administrative activities organized and running smoothly. The role will work closely with Human Resources and internal staff to coordinate visitors, office services, and routine operational support in a detail-oriented environment. This is perfect for a recent grad who is entering the workforce. Bachelor's Degree is required.

Responsibilities:

• Welcome clients, guests, and other visitors with a detail-oriented and service-oriented approach from the moment they arrive.
• Oversee front entrance activity by managing visitor access, sign-in procedures, and badge distribution in accordance with office protocols.
• Communicate guest arrivals promptly to the appropriate employees so meetings and appointments stay on schedule.
• Keep the reception space orderly, well-maintained, and ready to receive visitors throughout the business day.
• Provide day-to-day administrative support such as maintaining office supplies, arranging deliveries, and coordinating with building personnel when needed.
• Organize meeting spaces by handling room scheduling and preparing conference areas for internal discussions and client-facing gatherings.
• Process incoming mail, outgoing shipments, and courier packages with accuracy and timeliness.
• Contribute to additional office and operational assignments, including special projects, as business needs arise.