Receptionist

Description We are looking for an early career Receptionist to support daily front desk operations for a Private Equity firm located in Santa Monica. This permanent, in-office opportunity is ideal for someone who creates a welcoming first impression while keeping administrative activities organized and running smoothly. The role will work closely with Human Resources and internal staff to coordinate visitors, office services, and routine operational support in a detail-oriented environment. This is perfect for a recent grad who is entering the workforce. Bachelor's Degree is required.

Responsibilities:

• Welcome clients, guests, and other visitors with a detail-oriented and service-oriented approach from the moment they arrive.
• Oversee front entrance activity by managing visitor access, sign-in procedures, and badge distribution in accordance with office protocols.
• Communicate guest arrivals promptly to the appropriate employees so meetings and appointments stay on schedule.
• Keep the reception space orderly, well-maintained, and ready to receive visitors throughout the business day.
• Provide day-to-day administrative support such as maintaining office supplies, arranging deliveries, and coordinating with building personnel when needed.
• Organize meeting spaces by handling room scheduling and preparing conference areas for internal discussions and client-facing gatherings.
• Process incoming mail, outgoing shipments, and courier packages with accuracy and timeliness.
• Contribute to additional office and operational assignments, including special projects, as business needs arise. Requirements
• Bachelor's degree required.
• Strong verbal and written communication skills with the ability to interact professionally with visitors and colleagues.
• Excellent organizational skills and close attention to detail in a fast-paced office setting.
• Proven ability to handle sensitive information with discretion, sound judgment, and integrity.
• Self-directed work style with dependable follow-through and the ability to complete tasks independently.
• Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities, adjust to changing needs, and meet deadlines effectively.
• Creative problem-solving skills and a proactive approach to supporting office operations.

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