Receptionist/Administrator - Part-Time

We are seeking a part-time Receptionist/Administrator to provide a professional first point of contact for clients while supporting the daily operations of a busy law office.

Reception & Client Service:

Answer, screen, and route incoming calls in a courteous and professional manner. Greet clients, vendors, and visitors and provide a welcoming and professional front-office experience. Notify attorneys and staff of arriving guests and direct clients and visitors to conference rooms. Maintain the reception area, conference rooms, and front office in a clean and organized condition.

Administrative & Client Coordination:

Maintain calendars for multiple attorneys using calendaring software to schedule meetings, hearings, and other appointments. Follow up with clients regarding the return of required documents, signatures, and outstanding payments in a professional and timely manner. Assist attorneys and paralegals with document preparation, scanning, copying, and general administrative support. Assemble, label, and maintain files and records using alphabetical, numerical, and other established filing systems. Maintain strict confidentiality of client and firm information.

Mail, Deliveries & Office Operations:

Retrieve mail from the mail drop-off area, sort and distribute incoming mail. Process and prepare outgoing mail and overnight deliveries using UPS and FedEx, as needed.

Team Collaboration:

Provide backup and overflow administrative support to attorneys and paralegals during busy periods. Assist with administrative tasks and special projects as needed. Contribute to a collaborative and professional office environment.

Qualifications:

Prior office experience required; law firm experience preferred. Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. Ability to operate standard office equipment such as copiers, scanners, printers, and multi-function devices. Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Ability to shift attention quickly between tasks in a fast-paced office environment. Excellent interpersonal and communication skills, both written and verbal. Ability to interact professionally with attorneys, staff, clients, vendors, and visitors. Ability to handle confidential information with discretion.

Professional Expectations:

Maintain a professional demeanor and appearance appropriate for a legal environment. Professional business attire is required while working in the office. Demonstrate reliability, punctuality, and a strong commitment to client service.

Compensation:

The pay range for this role reflects a variety of factors considered in compensation decisions including, but not limited to, skills, experience, training, and other business needs.

Hourly Pay Range:

$20.00 - $25.00. Actual compensation will be determined based on relevant experience and qualifications.

Job Type:

Part-time Pay:

$20.00 - $25.00 per hour

Work Location:

In person