Administrative Assistant/Front Desk Coordinator Location:

Artistry Skin and Hormone | 7701 Shaffer Pkwy Unit A, Littleton, CO 80127

Pay:

$25/hour to start

About Us:

At Artistry Skin and Hormone, we're passionate about delivering high-quality aesthetic and wellness services in a welcoming, supportive environment. Our boutique-style practice specializes in advanced skincare treatments, hormone optimization, and medical aesthetics. We are a small company with a loyal following.

Position Overview:

We are looking for someone who can answer phones, check customers out, manage reports, do light marketing and be involved in most aspects of the business. This is a dynamic position ideal for a self-motivated, personable individual who is passionate about health and skincare and provides exceptional client experience. Organization is a MUST!

Hours:

Approximately 28 hours per week , depending on scheduling needs and patient demand. Summer tends to be lighter, while fall and winter seasons are typically much busier.

Spa Hours are:

Monday:

9 AM-6

PM Tuesday:

9 AM- 6

PM Wednesday:

9 AM-6

PM Thursday:

9 AM-3 PM (2x/month we are open till 5 PM)

Friday:

9 AM - 3 PM Tuesdays often end early. You will not be needed most Thursdays. No weekend work.

Key Responsibilities:

Duties Greet visitors, clients, and vendors with professionalism and warmth, creating a welcoming environment at the front desk Manage multi-line phone systems, answer inquiries promptly, and direct calls to appropriate team members using courteous phone etiquette Handle data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing tools Maintain organized filing systems—both physical and electronic—and ensure all documents are properly stored and easily accessible Schedule appointments, manage calendars, and coordinate meetings for staff or executives using calendar management tools Assist with office management duties including supply inventory, mail distribution, and basic troubleshooting of office equipment Support customer service efforts by providing timely assistance and clear communication to clients or patients in person or over the phone Perform clerical tasks such as proofreading documents, preparing reports, and maintaining accurate records using computer literacy skills Understand our products and services Be able to credential our practice and providers Manage the schedule well Respond to patient emails, texts and phone inquiries Check patients in and out Manage inventory and pricing Light marketing Keep the front desk and outside entrance clean and inviting Light cleaning

Compensation & Perks:

Bonus opportunities Beautiful, supportive work environment Retirement benefit options with match

Requirements:

Friendly, professional demeanor with excellent communication skills Reliable, highly organized, and able to manage multiple responsibilities Microsoft Office skills along with previous experience with electronic medical record software Willingness to assist with the business as needed, including light cleaning Passionate about skincare, aesthetics, and client care. We need a team player.

Pay:

From $25.00 per hour Expected hours: 25.0 - 32.0 per week

Benefits:

Flexible schedule Retirement plan

Work Location:

In person