We are looking for a Front Desk Coordinator to support daily front office operations for a contract position based in New Jersey. This role serves as the first point of contact for visitors and callers, helping create a welcoming experience while keeping administrative tasks organized and on schedule. The ideal candidate is service-oriented, detail-focused, and comfortable handling a busy reception environment with strong communication and computer skills.

Responsibilities:

• Welcome guests, employees, and vendors at the front desk and ensure each interaction is handled efficiently.
• Manage a multi-line telephone system, direct calls to the appropriate contacts, and take accurate messages when needed.
• Coordinate front office activities such as visitor check-in, meeting support, and general reception coverage throughout the day.
• Perform administrative tasks including data entry, document preparation, and maintenance of organized digital and paper filing systems.
• Use Microsoft Outlook to manage communications and scheduling, supporting smooth day-to-day office coordination.
• Prepare and update spreadsheets, correspondence, and other routine documents using Microsoft Excel and Microsoft Word.
• Provide concierge-style assistance by responding to routine questions and helping direct visitors to the proper resources.
• Maintain a tidy, organized reception area and support overall office operations with a strong customer service mindset.