Overview We are seeking a dynamic and organized Office Assistant / Receptionist to join our team! The role offers an exciting opportunity to be the welcoming face of our organization while ensuring smooth daily operations. You will handle front desk responsibilities, manage administrative tasks, vendor & supplier coordination, shipping and fulfillment and support other adminstrative office management functions with enthusiasm and professionalism. Ideal candidates are proactive, detail-oriented, and possess excellent communication skills to create a positive experience for visitors and team members. This paid position provides a chance to develop your administrative expertise in a vibrant work environment. What You'll Do Vendor & Supplier Coordination Use Microsoft Excel and Outlook to send and track quote requests Monitor and follow up on on-time delivery communications Scan and organize incoming vendor documentation Shipping & Fulfillment Inspect products for quality and accuracy before shipment Package small items securely for delivery Complete shipping forms using PDF software Send shipping notifications to customers Administrative Support Greet visitors warmly, providing exceptional customer service and maintaining a professional front desk presence Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette Scan, rename, and file completed paperwork Match vendor bills with payments Perform inventory counts and update records Answer and direct phone calls as needed

What We're Looking For:

Proficiency in Microsoft Excel and basic email communication Strong organizational skills and attention to detail Comfortable handling a mix of clerical and hands-on tasks A team player with a positive, can-do attitude Join us to be part of a supportive team that values professionalism, efficiency, and excellent service.

Pay:

$18.00 - $19.00 per hour Expected hours: No less than 20.0 per week

Benefits:

Flexible schedule Application Question(s): Are you currently authorized to work in the United States? When is the earliest date you are available to start this position? What is your desired hourly compensation rate? What days and hours are you available to work? Why do you feel you are a good fit for the position?

Work Location:

In person