The Front Office Coordinator serves as the central hub of school operations and the first point of contact for students, families, staff, and visitors. This role blends front-facing customer service with administrative coordination, ensuring efficient daily operations, accurate data management, and clear communication across the school community. The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a dynamic environment. This is a temporary position but may become permanent.

Essential Responsibilities:

Front Office & Customer Service Serve as the primary point of contact for visitors, students, families, and vendors. Answer and direct phone calls, emails, and inquiries. Maintain visitor sign-in procedures and school safety protocols. Foster a welcoming, professional, and organized office environment. Student Records & Attendance Maintain student records, attendance, emergency contacts, and medical documentation. Monitor attendance and communicate with families regarding absences and tardiness. Manage student data within Alma SIS Process transcripts and records requests. Administrative Support Provide administrative support to the Principal and leadership team. Coordinate schedules, calendars, reports, correspondence, and documentation. Manage office supplies, mail, purchasing requests, and approved expense tracking. Track school fees and maintain assigned volunteer records. Communication & Coordination Assist with school newsletters, notices, attendance communications, and family updates. Ensure timely and accurate communication with staff and families. Route inquiries and follow up as needed. Attend required staff and faculty meetings. School Operations & Technology Maintain organized digital records and systems using Google Workspace. Improve workflows, forms, and tracking tools to increase efficiency. Provide basic troubleshooting for office technology and equipment. Support consistent and effective front office operations. Event & Program Support Provide administrative and logistical support for school events and programs. Assist with event planning, preparation, and coordination. Support student meal programs, uniform sales, and other school initiatives. Participate in required school events and professional development activities. Student Health & Daily Operations Support student health needs in coordination with designated staff. Maintain required certifications and documentation. Manage incident records and daily operational logs. Assist with student sign-in/sign-out procedures and daily school operations. Physical Requirements Regularly required to sit, stand, walk, communicate, and operate standard office equipment. Frequent standing and walking may be required during student arrival, dismissal, and school events. Occasionally required to lift and carry up to 20 pounds. Work Schedule & Additional Expectations Occasional evening or extended hours may be required to support school events, meetings, and operational needs. Participation in assigned school functions, professional development, and other activities outside regular school hours may be required.

Pay:

$21.00 - $25.00 per hour Expected hours: 40.0 per week

Work Location:

In person